The Opportunity
We are seeking a highly organised and detail-oriented Data Entry Administrator to join our Energy & Utilities Support Services Hub.
In this role, you will be responsible for processing, validating and maintaining large volumes of project and billing information across multiple systems.
Your focus will be on ensuring data is entered accurately, records are kept up to date, and documentation is complete and compliant to support billing and operational activities.
This is an excellent opportunity for someone who enjoys working with data, has a high level of accuracy and takes pride in maintaining quality records in a quick-paced environment.
Key Responsibilities
Accurately enter, update and maintain billing, project and claim information across multiple systems
Process high volumes of data and documentation in line with established procedures
Review and validate timesheets, purchase orders and supporting records for accuracy and completeness
Maintain accurate electronic records and databases, including JDEGS and other internal systems
Perform data quality checks and identify discrepancies or missing information
Monitor and update billing and claims tracking registers
Ensure documentation is correctly filed and readily available for auditing and reporting purposes
Liaise with internal stakeholders to obtain missing information and resolve data issues
Support continuous improvement initiatives to enhance data accuracy and administrative efficiency
What We're Looking For
Previous experience in a high-volume data entry, administration or records management role




Strong keyboard skills with proven accuracy and attention to detail
Ability to process and validate large amounts of information efficiently
Experience working with databases, ERP systems or financial systems such as JDEGS
Strong organisational skills and ability to manage competing priorities
High level of accuracy with a commitment to data integrity
Confident using Microsoft Excel and other Microsoft Office applications
Strong communication skills and ability to work collaboratively with internal stakeholders
What we offer
A collaborative team environment within a centralised Support Services Hub
Opportunities for career development and internal progression
Exposure to a variety of projects and operational environments
Flexible start and finish times to accommodate your lifestyle, we understand this looks different to everyone
A strong focus on safety wellbeing and professional growth
About Energy and Utilities
Energy and Utilities is a leading provider of end-to-end services across Australia and New Zealand delivering critical infrastructure and maintenance services within the utilities sector.
We are committed to supporting our customers and communities through safe reliable and innovative solutions.
At Downer our people are at the heart of everything we do.
We are committed to fostering a diverse and inclusive workplace where everyone feels valued respected and empowered to succeed.
Please note
Downer does not accept unsolicited resumes applications or candidate profiles from recruitment agencies.
Any submissions received will be considered property of Downer and no fees will be payable.
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📌 Administrator (Victoria)
🏢 Downer
📍 Victoria