Vinova are working with a leading business to appoint a Legal Admin Assistant into its Sydney-based team.
This is a great opportunity for an experienced administrator who wants to build their career within an in-house Legal environment.
You'll take ownership of key administrative and billing processes while providing broader support to a busy team of legal professionals.
The role offers hybrid working and the opportunity to develop valuable experience across legal operations, billing, systems and wider team support.
About the role
You'll provide day-to-day administrative support to the Legal team, with billing and invoice management forming a key part of your responsibilities.
You'll work across the business and with external suppliers to ensure invoices, purchase orders and related processes are managed accurately and efficiently.
Alongside billing, you'll provide broader administrative support and help ensure the team remains organised and operates effectively.
Duties
Manage invoices, purchase orders and related billing processes
Resolve billing queries with internal teams and external suppliers
Coordinate monthly accruals and maintain accurate, audit-ready records
Support diaries, meetings, documents, expenses, travel and wider team administration




Skills & experience
Previous experience in an administrative or team support role, ideally within legal or professional services
Exposure to billing, invoicing, accounts payable or similar processes
Strong attention to detail with excellent organisational and communication skills
Confidence with systems and Excel; ERP system experience is advantageous but not essential
Ability to manage confidential information and balance multiple priorities
Hybrid working from a Sydney-based office
Join a collaborative and well-supported team
Build experience across legal operations and billing
Broaden your responsibilities beyond traditional administration
Work with a wide range of internal and external stakeholders
Company & culture
Our client is an established organisation with a skilled and collaborative working environment.
You'll join a supportive team where people are trusted to take ownership of their responsibilities and work closely with colleagues across the wider business.
The environment will suit someone proactive, organised and comfortable working autonomously while still enjoying being part of a team.
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📌 Legal Administrator (Sydney)
🏢 Vinova
📍 Sydney