Hours:
Full-time Monday–Friday 9am – 5pm
The Role
We are seeking a pro-active and detail orientated Secretary to support the Firm's central operations, with a secondary focus on our commercial property department.
This is a varied and pivotal position providing essential secretarial support across the Firm, while also assisting fee earners within the commercial property team.
The successful candidate will play a key role in ensuring the smooth day-to-day running of the office.
Core Responsibilities (Firmwide Support)
Manage incoming calls, emails, and correspondence
Meet and greet clients to the Firm's office
Provide support and holiday cover for reception
Coordinate meetings, diary management, and room bookings
Undertake dictation as required by the fee-earning teams
Open and close client files in accordance with compliance procedures
Attend meetings and take notes
Support compliance and regulatory administration
Support fee-earning teams with administrative tasks on an ad hoc basis as instructed by line manager
Attend and participate in departmental and business support meetings
General office administration including document management and archiving.
Commercial Property Department Support
Completion of file opening forms
Set up and manage Docusign




Supporting the Partner with expenses management.
Undertake file closing matters
Identify items for Restore
Issue file closing letters, placing copies on SOS.
Support the team with the incoming and outgoing post on a day-to-day basis
Scanning and filing documents.
About You
We are seeking a highly organised and proactive Secretary to provide administrative and clerical support to our teams.
The ideal candidate will be professionally presented, efficient, detail-oriented, and capable of handling a variety of tasks in a rapid-paced environment.
Proven experience in an administrative or secretarial role
Excellent written and verbal communication skills
Strong organisational and time-management abilities
Ability to multitask and prioritise workload effectively
Professional demeanour and discretion in handling confidential information
Strong typing and document management skills
Proficient with Microsoft Office, specifically Outlook, Word and Excel and Case Management
Systems.
What We Offer
Competitive salary plus excellent benefits
We are an equal opportunities employer and welcome applications from all suitably qualified candidates.
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📌 Legal Secretary (Queensland)
🏢 Prettys
📍 Queensland