O'Brien Electrical Lake Macquarie
is seeking interest for an
Administrative Assistant
. We require a self-motivated team member with office administration experience who is reliable and able to work within a team and independently.
ABOUT THE ROLE...
This role is a critical support function for our business and its customers. You will be working with our owners and team members, contributing towards delivering a great overall customer experience.
The successful team member will be responsible for the following but not limited to:
The first point of Customer Contact - Incoming phone calls & greeting of customers and visitor's to the office and showroom
General administration duties including production of documents, data entry & general filing
Work closely with directors and operation managers
Providing administrative assistance to key internal staff when required
Liaise with site staff, suppliers, subcontractors & local authorities
Update & maintain CRM and various registers
Attend & process requests for work order and quotes
Scheduling jobs and managing workflow schedules
Assist in preparation of invoices & quotations
Creation of Purchase Orders to suppliers and subcontractors
Assist/organise materials for projects including deliveries
Assist & maintain stock management including stock takes




Processing of some Accounts Payable/Accounts Receivable duties
ABOUT YOU...
To be successful in this role you will have the following skills and attributes:
A professional phone manner with excellent communication skills
Ability to work efficiently & multi-task under pressure
Have exceptional organisational skills
Have a solid customer service focus
Attention to detail & a positive "can do" attitude
Ability to work as a team player and independently
Ability to forward-think and show initiative
Ability to pick up new skills quickly and maintain accurate information
Be a clear and logical thinker, able to comprehend issues and work to resolve them effectively
Computer skills including use of Microsoft Programs and Google Apps (preferred)
Experience with Simpro software (an advantage)
Experience with Xero (an advantage)
Knowledge of the electrical industry (an advantage)
The position is full time (Monday to Friday)
This is a terrific opportunity to work with a close-knit team.
If you are a highly motivated and energetic individual with strong communication skills, looking for a challenge and to make your mark on the growth of an expanding company, then we would like to hear from you.
#J-*****-Ljbffr

📌 Administrative Assistant (New South Wales)
🏢 O'Brien Glass Industries
📍 New South Wales