Fixed term until July **** - Hybrid Site and WFH - Immediate start
About the Company
Our client is a market-leading, Tier 1 warehouse automation solution provider, responsible for complex, large-scale installation projects for major clients across Australia and globally.
Having won a high-value / high-profile project in Melbourne's Western suburbs, they have an immediate chance for an experienced Contract Administrator to join the project team to ensure that the project runs on solid contractual footing.
About the Role
Reporting to the Lead Contract Manager, you'll manage the downstream contractual and commercial aspects of this installation project.
Specifically, you'll be responsible for:
Administering suppliers' equipment supply and/or construction and installation contracts, ensuring compliance with legal and company requirements
Reviewing and negotiating subcontract terms and conditions, identifying and escalating potential risks
Providing guidance to project teams and management on subcontract-related issuesImplementing and managing the invoice approval process for installation progress claims, cross-checking against contractual terms and project deliverables before payments are approved
Maintaining accurate, well-organised project documentation, including subcontracts, change orders and correspondence
Tracking and reporting on contract milestones, deliverables and deadlines, including delays and Extensions of Time
Working closely with project managers, area managers, engineers and other stakeholders to ensure contractual obligations are understood and proactively managed
Collaborating with legal,



finance and procurement teams to resolve contractual issues
Managing the end-to-end change order process, from review and negotiation through to processing
Monitoring, managing and corresponding on Extensions of Time and Notices of Delay with subcontractors
Maintaining the Bank Guarantee register with finance, coordinating extensions and returns
Maintaining the Subcontractor insurance policy register, coordinating renewals to ensure ongoing compliance
About You
In addition to your degree in
Business Administration, Project Management, Construction Management, Law or a related field you can demonstrate:
Minimum 5 years' experience as a Contract Administrator
Proven experience in construction and installation contract administration
Solid working knowledge of contract law and construction industry regulations, including Security of Payment legislation, OHS laws and general commercial contracting principles
Excellent negotiation and communication skills, with the ability to build credible relationships across all levels internally and with subcontractors
Highly organised with strong time-management skills and the ability to meet tight deadlines
Proficiency in ERP systems, contract management software and the Microsoft Office suite
Preferred:
Exposure to materials handling systems or similar automated/mechanical installation environments
This is a hybrid site-based role in Melbourne's western suburbs and some WFH.
Full working rights in Australia essential as well as an availability to commence as short notice.
#J-*****-Ljbffr

📌 Contract Administrator (Melbourne)
🏢 Liftpass
📍 Melbourne