Hours: Full time Monday–Friday 9am – 5pm

The Role

We are seeking a pro-active and detail orientated Secretary to support the Firm’s central operations, with a secondary focus on our commercial property department. This is a varied and pivotal position providing essential secretarial support across the Firm, while also assisting fee earners within the commercial property team. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office.

Core Responsibilities (Firmwide Support)

- Manage incoming calls, emails, and correspondence
- Meet and greet clients to the Firm’s office
- Provide support and holiday cover for reception
- Coordinate meetings, diary management, and room bookings
- Undertake dictation as required by the fee-earning teams
- Open and close client files in accordance with compliance procedures
- Attend meetings and take notes
- Support compliance and regulatory administration
- Support fee-earning teams with administrative tasks on an ad hoc basis as instructed by line manager
- Attend and participate in departmental and business support meetings
- General office administration including document management and archiving.

Commercial Property Department Support

- Completion of file opening forms
- Set up and manage Docusign




- Supporting the Partner with expenses management.
- Undertake file closing matters
- Identify items for Restore
- Issue file closing letters, placing copies on SOS.
- Support the team with the incoming and outgoing post on a day-to-day basis
- Scanning and filing documents.

About You

We are seeking a highly organised and proactive Secretary to provide administrative and clerical support to our teams. The ideal candidate will be professionally presented, efficient, detail-oriented, and capable of handling a variety of tasks in a fast-paced environment.

- Proven experience in an administrative or secretarial role
- Excellent written and verbal communication skills
- Strong organisational and time-management abilities
- Ability to multitask and prioritise workload effectively
- Professional demeanour and discretion in handling confidential information
- Strong typing and document management skills
- Proficient with Microsoft Office, specifically Outlook, Word and Excel and Case Management
- Systems.

What We Offer

- Competitive salary plus excellent benefits

We are an equal opportunities employer and welcome applications from all suitably qualified candidates.

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📌 Legal Secretary (City of Ipswich)
🏢 Prettys
📍 City of Ipswich