Job Description

Aje was created in 2008 to translate the effortless Australian lifestyle into fashion.

n

Designed for an elegance grounded in ease, our garments empower our customers to feel relaxed, assured and beautiful.

n

Our company strives to invite freedom of self-expression in each architectural store environment, bringing our customers a confidence and beauty that elevates their every day to an occasion.

n

Join icon fashion house Aje as Production Coordinator- Aje Athletica & Studioat our Aje Head Office in Melbourne.

n

About this Opportunity:

n

Production & Critical Path Management

n

n
- Maintain and update the Production Tracker daily, ensuring all data is accurate and aligned with critical path timelines.
n
- Raise and issue purchase orders (POs) to suppliers based on final buy plans.
n
- Generate and distribute barcode reports across retail, online, and wholesale channels.
n
- Complete data entry across all internal systems and update POs and trackers with accurate costing, delivery dates, and item details.
n
- Cross-check data between merchandising files, system entries, and trackers to ensure consistency and accuracy.
n
- Follow up with suppliers to ensure timely submission of all samples and to monitor production status.
n
- Communicate timelines, priorities, and changes to offshore suppliers.
n
- Request, track, and record bulk fabric and trim approvals.
n
- Confirm and communicate PO details with suppliers, including size breaks, colourways, and any special requirements.
n
- Support troubleshooting of production issues, delays, material challenges, and quality concerns.
n
- Track handover dates to freight forwarders and update seasonal shipping schedules (AIR/SEA), including ETDs and ETAs.
n
- Assist with resolving shortages, overages, and delivery discrepancies.
n
- Track required shipment samples prior to dispatch.
n
- Support onboarding of new suppliers by setting up templates, trackers, PO formats, and workflow documentation.
n




- Provide clear communication to suppliers regarding process expectations and deadlines.
n
- Processing of ad hoc production tasks and invoices
n

n

Sample Management & Workflow

n

n
- Track all incoming and outgoing parcels and log them accurately.
n
- Book DHL shipments for suppliers and ensure urgent samples are correctly flagged.
n
- Follow up sample ETAs regularly and maintain clear sample status visibility across all categories.
n
- Prepare and organise samples for fittings, meetings, and seasonal reviews.
n
- Mark off styles and update tracker comments as samples are approved.
n
- Assist with runway/marketing sample coordination when required.
n
- Support maintenance and organisation of the sample room and seasonal sample storage.
n

n

Garment Tech & Production Support

n

n
- Attend production fit sessions to monitor progress, note changes, and flag any concerns impacting the critical path (late styles, redo requirements, fit issues, trim delays, etc.).
n
- Update trackers post-fitting with comments, changes, and approval status.
n
- Provide weekly workflow updates during Production x Garment Tech meetings, outlining priorities, risks, and sample progress.
n
- Track PP, size sets, and shipment sample approvals to ensure they are completed within acceptable timeframes.
n
- Flag any sample or production-related issues that may impact bulk delivery.
n

n

Logistics

n

n
- Liaise with Logistics on goods handed over to Freight Forwarder for movement to selected warehouse.
n
- Plan and communicate each season's schedule for SEA and AIR.
n
- In conjunction with logistics resolve any unforeseen overages or shortages on stock delivered from suppliers
n

n





You will bring:

n

n
- Minimum 1+ years' experience in Production, Development, or a related fashion role
n
- Strong proficiency in Adobe Illustrator, Microsoft Excel, and Google Drive
n
- Thorough understanding of aspects of the design and product development process
n
- Proactive interest in keeping at the forefront of the industry and bringing in best practice initiatives.
n
- Robust communication skills across internal teams and offshore suppliers
n
- Comfortable in a fast-paced environment, with the ability to react quickly to feedback and adjust planning and designs accordingly.
n
- Ability to manage multiple priorities across overlapping seasons
n
- Highly organised individual with Impeccable follow-up and precise attention to detail
n
- Self-motivation, problem-solving and critical thinking
n
- Adapts well to change and can take a adaptable approach
n
- Ability to manage multiple/competing priorities and timelines with adherence to the critical path
n

n

What do we offer?

n

n
- Generous salary packaging
n
- It is hard not to embrace the Aje style with generous employee discounts, staff wardrobes, pre-order programs, clothing allowances and regular sample sales
n
- Your growth is our growth, training and development programs are recommended and encouraged!
n
- Career progression
n
- Celebrate milestones such as birthdays with Aje leave benefits
n
- Access to our comprehensive Employee Assistance Program designed to support your wellbeing
n
- No key achievement and success goes unnoticed
n
- Referral incentives
n

n

At Aje Collective, we are committed to developing a culture and environment that celebrates diversity, equality and inclusion by promoting diversity in all forms and creating a safe environment for all employees, applicants and customers. Diversity is a founding principle of the brand, taking inspiration from multicultural Australia throughout all visual communications since incepti

n

on.

📌 Production Coordinator - Aje Athletica and Aje Studio (Victoria)
🏢 Aje.
📍 Victoria