Business Administration Officer

Nambour Community Preschool and Kindergarten Association Inc Committee is looking for a friendly, capable and proactive Business Administration Officer to join our team and support the service as we prepare to reopen following a period of voluntary suspension due to flooding and temporary closure in 2026.

This is an opportunity for someone who loves being organised, enjoys solving problems and takes pride in getting things done. You’ll be an important part of helping our Kindy get back to its feet and running smoothly as we prepare to welcome children and families back in 2027.

Working closely with the Management Committee and staff, you’ll provide a mix of administrative, financial, compliance and family support helping keep the day-to-day operations on track.

We’re looking for someone who is approachable, reliable and confident, with the initiative to work things out, identify what needs doing and get stuck in. You’ll be someone our staff and families feel comfortable coming to, and someone our Committee can rely on to keep things moving.

This position is classified as Level 5 under the Clerks - Private Sector Award 2020 (MA000002).

Key Responsibilities

- Keeping things organised - general administration including records management, correspondence, filing and use of the XAP childcare management system (enrolments, attendance and subsidy data)
- Keeping the finances on track - financial administration and bookkeeping, including banking, payroll, accounts, BAS, budgeting and monthly financial reporting to the Committee
- Being a friendly first point of contact - supporting enrolments, waitlists and orientation and providing a warm, welcoming experience for current and prospective families
- Problem solving and getting things done – identifying issues, finding practical solutions and following tasks through to completion
- Supporting compliance – assisting with relevant education and care legislation,



policies and quality improvement processes and helping ensure the service meets its obligations
- Supporting a safe and welcoming environment - contributing to a positive, inclusive and child-safe service and escalating any concerns promptly Supporting the service when needed - where appropriately qualified and appointed, assisting with Nominated Supervisor tasks during periods of leave
- Supporting our Committee - providing practical administrative and organisational support to the Management Committee as required
- Pitching in where needed – taking on other reasonable administrative tasks within the scope of the role and being willing to help wherever you can make a difference

What We Are Looking For:

- A warm, approachable communication style – someone who enjoys connecting with people and can build positive, trusting relationships with families, staff and Committee members
- A resourceful problem-solver with a can-do attitude Experience in early childhood education and care, or a similar community/not-for-profit setting, is highly regarded
- Solid administrative and bookkeeping experience Robust communication skills and a professional manner with families, staff and Committee members
- Proficiency in Microsoft Office and general digital literacy
- Familiarity with XAP, the National Quality Standard (NQS) and ACECQA would be highly regarded
- An understanding of, or willingness to learn, the regulatory environment for early childhood services
- Current Blue Card (Working with Children Check) or willingness to obtain one
- Child safety training via Gheko to be completed before commencement

Most importantly, we’re looking for someone who is adaptable, solutions-focused and enthusiastic about the various tasks involved while we navigate reopening and beyond.

To Apply Please email your application including a cover letter and current resume to [email protected] Applications close 5pm Friday 25th of September 2026

Pay: $37.00 – $42.00 per hour

Work Location: In person

📌 Business Administration Assistant (Nambour)
🏢 Nambour Community Preschool and Kindergarten Association
📍 Nambour