We are seeking a motivated and professional Administration Officer (AO3) to join our team. This is an exciting opportunity for someone who enjoys variety in their work, takes pride in delivering excellent service, and values being part of a collaborative school community. We look forward to hearing from enthusiastic administration professionals who are ready to make a positive contribution to our school community.

This position is being offered in a Temporary Part-Time capacity (0.83FTE), 60 hours per fortnight.

About us:

Brisbane Bayside State College is a dynamic and inclusive school community committed to excellence in learning, wellbeing and service. We pride ourselves on creating a supportive environment for students, staff and families, and on delivering high-quality administrative and operational support that helps our school thrive.

Opened in 2010, Brisbane Bayside State College offers a modern, well equipped learning environment for students in years 7-12. At Brisbane Bayside State College, through excellent teaching within a caring and supportive environment, we provide the opportunity for students to:

- Aspire - to be the best they can be.
- Create - the future they want.
- Achieve - the realisation of the dream.

Our academic programs assist students build their knowledge and extend their thinking, challenging them to achieve the best they can.

Your chance:

As an Administration Officer, you will play an important role in supporting the smooth day-to-day operations of the school across accounts payable, customer service, student services and administration systems.

This is a diverse role that will see you:

- Process invoices, refunds, remittances and payment enquiries
- Support purchasing processes, supplier maintenance and outstanding purchase orders
- Assist with budget and financial administration activities
- Undertake asset administration and stocktake support
- Provide professional front office,



telephone and email support to students, parents, staff and visitors
- Assist with student counter during busy periods
- Process incoming mail, maintain calendars and distribute documentation
- Maintain the school's digital key system, key register and access agreements
- Contribute to effective team outcomes and undertake other duties as directed

This role is ideal for someone who is organised, adaptable and able to work confidently across a range of administrative functions in a busy school environment. Please refer to the Role Description for a full list of responsibilities.

About you:

You will be a proactive and customer-focused administration professional who brings:

- Strong administrative skills and excellent attention to detail
- Experience in financial administration, accounts payable or purchasing processes
- Well-developed customer service and communication skills
- The ability to support front office and student services operations with professionalism and care
- Strong organisational skills and the ability to manage competing priorities
- A collaborative approach and commitment to positive team outcomes
- Sound judgement, discretion and the ability to maintain confidentiality
- Experience using Microsoft Office and administrative systems such as OneSchool and ID Attend, or the ability to quickly learn

Interested? To Apply:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement about how your achievements and capabilities meet the requirements of the role.
- Attach evidence of the mandatory requirements outlined in the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

📌 Administration Officer - Brisbane Bayside State College
🏢 Queensland Department of Education
📍 Brisbane