About the role The Administration Officer is responsible for providing efficient, organised and reliable administrative support to the business. The role will assist with the day-to-day administration of the office, including correspondence, record keeping, invoicing, quotations and general business support. The role may also involve providing assistance with CAD drawings and other project-related documentation, depending on the skills and experience of the employee and the requirements of the business.

Key responsibilities

- Provide general administrative and clerical support to management and staff

- Answer and manage telephone calls, emails and general correspondence

- Prepare, format and maintain documents, reports and business records

- Maintain accurate electronic and physical filing systems

- Enter, update and maintain company and client information

- Assist with scheduling appointments, meetings and other business activities

- Provide administrative assistance with the use of Xero, including preparing and issuing invoices and quotations





- Assist with following up outstanding invoices or payments, as directed by management

- Provide assistance with preparing and maintaining project-related documentation

- Assist with CAD drawings, amendments or updates where required and where skills and experience permit

About you

- Previous experience in administration, office support or a similar role

- Experience using Xero, including assistance with invoices and quotations

- Good computer skills, including Microsoft Office and email systems

- Strong organisational and time-management skills

- Good written and verbal communication skills

- High attention to detail and accuracy

- Ability to work independently and manage tasks effectively across the three working days

- Ability to prioritise tasks and meet required deadlines
- A skilled and courteous manner when dealing with clients, suppliers and staff

📌 Administration Officer – Part-Time (Parramatta)
🏢 AJ Engineering Consultancy
📍 Parramatta