Western Cape College is looking for 2 x AO3 Administration Officers to join our College Services team!

We are looking for organised, adaptable and enthusiastic people who enjoy working as part of a supportive team and are happy to turn their hand to a variety of tasks.

These roles provide administrative and operational support across the College and may work across a range of areas including finance, human resources, facilities, resources and general administration.

We can be flexible with hours and are open to discussing full-time or part-time arrangements with the right applicants.

If this sounds like something you would be interested in, we'd love to hear from you.

About us:

The Western Cape College serves a diverse community with widely spread social, academic and economic experiences.

Our diversity is not, however, our defining feature.

Western Cape College is committed to maximising life choice for all students by maximising educational outcomes, standards of behaviour, attention and commitment to formal learning and its structure are emphasised across all campuses.

We judge our success by the retention of students to Year 12 and their choices in regard to further education or employment.

This outcome is dependent upon a safe, supportive learning environment so the principles of equity and social justice are applied.

Your opportunity:

You'll be joining a friendly and supportive College Services team, with plenty of variety and the opportunity to develop your skills across different areas of school administration.

Responsibilities include:

- Support the day-to-day management of school/college support staff, including recruitment and selection, induction and training, workforce needs, staff records, compliance training, workload monitoring and identification of performance or career development needs.
- Interpret and apply departmental and school policies, guidelines, legislative requirements and procedures, including managing Blue Card processes,



ADO arrangements, timesheets and providing advice on staff leave entitlements.
- Organise and manage supply and contract placements for teaching and support staff under the direction of the Principal, Executive Principal or Business Manager, and provide Injury Management support where required.
- Provide financial and administrative support, including maintaining financial registers and staff data, assisting with budget reviews, purchasing and payment plans, managing Centrepay and school/college purchased time, identifying issues and recommending process improvements.
- Assist with the management and coordination of school resources, assets and facilities, including stocktakes, maintenance activities, facility hire, inspections, minor works and capital works projects, in accordance with relevant requirements and school needs.

Please view the role description for a full list of responsibilities.

You might be a great fit if you:

- Are organised, reliable and able to manage competing priorities
- Have good administration and computer skills
- Enjoy working with people and providing great customer service
- Are willing to learn and aren't afraid to jump in and help where needed
- Can work independently while also enjoying being part of a team
- Bring a positive, practical and solutions-focused approach to your work

Interested? To Apply:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 1-page written statement in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.Applications from recruitment agencies will not be accepted.

Contact Name: Gemma Shaw, Business Manager (07) 4090 6***

Closing Date: MONDAY, 28TH SEPTEMBER 2026

📌 Administration Officer - Western Cape College (Cairns)
🏢 Queensland Department of Education
📍 Cairns