About the Company

Douglas Partners Pty Ltd is an employee-owned and Australian industry-leading geotechnical, environmental and groundwater consultancy employing over 650 people throughout 19 offices, with 14 NATA-accredited laboratories across Australia.

Our core values of People, Integrity, Improvement, Excellence guide everything we do. We prioritise safety, foster an inclusive culture, act with integrity, continuously strive for improvement and are committed to sustainability and excellence in all our work.

To learn more about our company values, visit www.douglaspartners.com.au

About the Role

We are looking for a highly organised and commercially minded Corporate Services Coordinator to join our Finance team on a full-time basis. Reporting to the Head of Finance, you will play a central role coordinating Douglas Partners' corporate procurement, insurance, fleet, property leases and key supplier arrangements while also supporting our business development team with tender, prequalification and proposal coordination.

This is a corporate-wide role, distinct from project-based procurement, giving you genuine exposure across the breadth of the organisation - from our national vehicle fleet and office network to our laboratories as well as the opportunity to contribute directly to winning new work.

Key Responsibilities

Corporate Services

- Coordinate insurance renewals across multiple lines (general, professional liability, workers compensation, D&O;), manage certificate of currency distribution and support claims coordination.
- Coordinate fleet vehicle purchasing, disposal and record-keeping in line with Douglas Partners' Fleet Vehicle Procurement Framework.
- Maintain the property lease register across our national branch network, tracking key dates, renewals and rent reviews.
- Coordinate procurement of standard laboratory equipment and manage PPE and uniform supplier arrangements.




- Manage relationships with key corporate suppliers, identifying opportunities to improve value and reduce risk.
- Support the integrity of the company's fixed asset register and related financial records.

Tenders & Business Development Support

- Prepare and manage EOIs, tenders and capability statements, ensuring compliance with client requirements.
- Maintain and manage prequalification panels, registrations and WHS documents through various portals.
- Distribute tender opportunities and assist in preparing claims and submissions via online platforms.

About You

- Experience in corporate services, procurement, contract or supplier management, or a related commercial/administration role.
- Familiar with tender portals, compliance processes and document preparation — or eager to learn; prior experience in tender or proposal preparation will be highly regarded.
- Comfortable managing multiple supplier relationships and competing priorities at once, across both corporate services and tender deadlines.
- Experience in lease administration, property management, or insurance renewal processes highly regarded (though not essential).
- Excellent attention to detail, with robust Microsoft Excel skills and confidence using tender submission portals or CRM systems.
- A proactive, commercially minded approach, with the confidence to liaise across all levels of the business and with external suppliers, brokers and clients.

Why Join Us

- Join an employee-owned, industry-leading consultancy with a genuine commitment to its people and values.
- Enjoy a full-time role with genuine variety, spanning both corporate services and business development support.
- Play a visible, valued role spanning both the operations and growth of a national business.
- Work closely with senior leaders across Finance, Business Development, Legal, HSEW and branch management, with real exposure to how a national consultancy operates.

How to Apply If this sounds like you, we'd love to hear from you. Apply now.

📌 Corporate Services Coordinator (West Ryde)
🏢 Douglas Partners
📍 West Ryde