Executive Assistant / Recruiter

Location: Based in Scarborough, with occasional visits to Bayswater warehouse and Rockingham store

Part-Time | 10–20 Hours Per Week | Scarborough, WA

We’re looking for a proactive, highly organised and resourceful Executive Assistant / Recruiter to work directly with the Director of an established motorcycle distribution business.

Recruitment is an key and immediate part of this role. We need someone who can actively find good people, screen candidates and manage the recruitment process from start to finish, while also helping the Director with communications, administration and personal tasks.

The goal is to take work off the Director’s plate, solve problems and make sure things get done without needing constant supervision. The role is primarily based in Scarborough and is best suited to someone who lives nearby.

Recruitment

· Take ownership of recruitment from start to finish.

· Write and post job advertisements.

· Actively search for and approach suitable candidates rather than relying only on incoming applications.

· Review applications and quickly identify suitable people.

· Contact candidates and conduct initial phone or video interviews.

· Shortlist the strongest candidates for the Director.

· Conduct reference checks.

· Prepare employment contracts and coordinate onboarding.

· Keep candidates moving through the process and follow up quickly.

· Build a pipeline of potential candidates for future positions.

· If someone leaves, immediately begin finding a replacement.

· Look for better platforms and methods to find good people in Australia, New Zealand and overseas when required.

Executive Assistant & Communications

· Monitor email and WeChat while working with the Director.

· Reply to routine messages on the Director’s behalf when authorised.





· Filter communications so only matters genuinely requiring the Director’s input are escalated.

· Join relevant WeChat and business groups under your own account so you can continue following up when away from Scarborough.

· Follow up staff, factories, suppliers and other contacts until tasks are completed.

· Manage appointments, reminders, documents and general administration.

· Keep track of outstanding tasks and make sure they are followed through.

Personal & Household Management

· Coordinate maintenance and repairs at the Director’s home.

· Find and manage cleaners, tradespeople and other service providers.

· Organise purchases, deliveries, bookings and miscellaneous personal tasks.

· Help organise servicing, repairs and other jobs involving vehicles and boats.

· Take ownership of problems and make sure they get resolved.

Business Administration

· Process staff payroll using Xero.

· Assist with purchase orders and factory ordering.

· Monitor inventory and stock requirements.

· Track important business deadlines and annual obligations.

· Keep insurance policies and renewals up to date.

· Liaise with accountants regarding BAS, GST, tax and filing deadlines.

· Occasionally assist at our Bayswater warehouse when required.

Independence & Authority

We want someone who can make sensible decisions and solve problems without asking the Director about every small detail. For normal approved activities,



you will have authority to organise work and spend up to $500 per individual task without prior approval. Larger or unusual expenses will be discussed with the Director.

About You

· Have recruitment, HR, executive assistant, office management or similar experience.

· Are confident sourcing and approaching candidates.

· Are comfortable interviewing and screening people.

· Are highly organised, responsive and reliable.

· Follow tasks through until they are completed.

· Are resourceful and good at solving problems independently.

· Communicate confidently with candidates, staff, suppliers and tradespeople.

· Are comfortable handling both business and personal tasks.

· Can handle confidential information with discretion.

· Are comfortable using WeChat and cloud-based software.

· Have experience with Xero or can learn it quickly.

· Live in or close to Scarborough.

· Have your own reliable transport.

Systems We Use

WeChat, Xero, Google Sheets, Google Tasks, Apple Notes, and inventory/business management software.

What Success Looks Like The first priority is recruitment. We want someone who can quickly help us find and hire good people and then build a recruitment system that makes future hiring easier.

Longer term, you should also significantly reduce the Director’s time spent on emails, WeChat, administration and personal tasks. When a task is delegated, it should be followed through until completed.

If you’re someone who enjoys finding good people, solving problems and being trusted to get things done, we’d like to hear from you.

Role Details

Hours: 10–20 hours per week, generally across 3–5 days. Flexible mornings or afternoons.

Location: Primarily Scarborough, WA, with occasional visits to our Bayswater premises.

Employment Type: Part-time

Job Type: Casual

Pay: $30.00 – $50.00 per hour

Work Location: In person

📌 Executive Assistant / Recruiter (Scarborough)
🏢 Hornet industries
📍 Scarborough