About MA

MA Financial Group Limited, formerly Moelis Australia, is an ASX-listed financial services firm specialising in asset management, lending, corporate advisory, and equities. Launched in 2009, we have advised on transactions worth over $110 billion and assisted clients to raise $11.5 billion in equity capital markets. Today, we have $15+ billion in assets under management.

Established as a joint venture with NYSE-listed Moelis & Company – a leading global independent investment bank – the firm has grown to become a team of ~400 across Sydney, Melbourne, London, Beijing, Shanghai, and Hong Kong.

Our asset management division, MA Asset Management, creates and manages investment opportunities for institutional, wholesale and retail investors in real estate, credit, hospitality, private equity and venture capital.

Role Overview

This is an exciting opportunity to join MA Financial’s Fund Operations Team, supporting the Global Credit Solutions business.

The Fund Operations Executive will be responsible for a broad range of business-as-usual middle-office activities across managed credit funds, while also contributing to operational projects, new fund launches, service-provider oversight and the ongoing enhancement of the Fund Operations control environment.

The role will work closely with investment teams, custodians, administrators, counterparties and other internal and external stakeholders to support effective fund operations throughout the investment lifecycle.

This role is an exciting opportunity to join the Fund Operations Team supporting MA’s Global Credit Solutions business.

The Fund Operations

Executive will be responsible for a range of BAU ‘Middle Office’ functions and assist with project work as required.

Key Responsibilities

Settlements and Middle-Office Operations

- Perform and oversee settlement activities across credit funds, ensuring transactions are processed accurately and within required timeframes.
- Maintain key controls relating to transaction settlements and identify opportunities to strengthen or enhance existing controls.
- Work directly with counterparties, custodians and service providers to investigate and resolve settlement exceptions.
- Provide operational support to investment teams in relation to trade support, portfolio positions, cash balances and other middle-office queries.
- Assist with operational aspects of intercreditor and participation deeds, including coordination and preparation of forms of proper instruction.

Reconciliations and Fund Oversight

- Perform and review monthly position and interest accrual reconciliations, investigating and resolving exceptions on a timely basis.




- Oversee monthly allotment processes and ensure appropriate controls and supporting documentation are maintained.
- Monitor and report material operational exceptions and outstanding items, ensuring appropriate escalation and resolution.

Drawdowns, Liquidity and Treasury Operations

- Monitor drawdown requests and deliver the required instructions in accordance with the applicable delegation framework.
- Monitor fund liquidity in connection with drawdowns and other operational requirements, escalating potential liquidity shortfalls to the relevant Portfolio Management team and following through to resolution.
- Provide oversight of hedging operations, collateral management activities and treasury-related processes across managed funds.

Current Fund Launches and Operational Readiness

- Manage the Fund Operations workstream for new fund launches.
- Coordinate operational onboarding with administrators, custodians, banks and other service providers.
- Oversee account establishment, operational setup and readiness assessments prior to launch.
- Ensure appropriate operational controls, procedures, responsibilities and escalation arrangements are established before commencement of operations.
- Coordinate with relevant internal stakeholders to ensure operational requirements and dependencies are identified and completed prior to launch.

Service-Provider Oversight

- Maintain effective working relationships with administrators, custodians and other key service providers.
- Attend monthly service-level agreement and service-review meetings with relevant providers.
- Monitor service-provider performance against agreed service standards and follow up outstanding actions and recurring issues.
- Escalate material service issues and support remediation where required.

AML/KYC and Investor Onboarding

- Oversee operational aspects of AML/KYC and investor onboarding processes, ensuring activities are completed in accordance with applicable internal policies, procedures and regulatory requirements.
- Coordinate with relevant internal teams and external service providers to resolve onboarding exceptions and outstanding requirements.

Operational Risk and Controls

- Maintain a strong operational control environment across the Fund Operations function.
- Assist with the design and implementation of new operational controls, policies and procedures.
- Draft and maintain procedures, checklists, templates,



control documentation and process maps where required.
- Identify control gaps, recurring exceptions and process inefficiencies, and recommend appropriate remediation or process improvements.
- Demonstrate appropriate awareness of, and compliance with, MA Financial’s applicable risk and control frameworks.

Projects and Change

- Work closely with relevant project teams on the implementation of a centralised data platform and the migration of credit funds to a new service provider.
- Represent Fund Operations requirements in project design, testing, implementation and transition activities.
- Support data validation, operational readiness, process redesign and implementation of controls associated with system and service-provider changes.
- Contribute to other Fund Operations projects and business initiatives as required.

Incident and Exception Management

- Act as a senior escalation point for operational incidents, exceptions and complex queries.
- Coordinate timely investigation and resolution of operational issues with relevant internal and external stakeholders.
- Support root-cause analysis and implementation of preventative or corrective actions for material or recurring issues.

Reporting and Team Support

- Monitor and report key operational metrics, control exceptions, service-provider performance and outstanding actions to the Fund Operations Manager and relevant stakeholders.
- Mentor and support junior team members, promoting sound operational practices and a strong control culture.
- Contribute to the development of team capability, knowledge sharing and operational expertise.

Qualifications and Experience The successful candidate will ideally have:
- Minimum 5 years' experience in investment or fund operations, preferably within a middle-office environment.

- Strong settlements experience, including an understanding of the associated operational risks and controls.
- A sound understanding of middle-office processes and the end-to-end investment lifecycle.
- Experience supporting multi-asset investment funds, with fixed income and/or private or public credit experience highly regarded.
- Experience dealing directly with counterparties, custodians, administrators and other service providers to resolve settlement and reconciliation exceptions.
- Demonstrated experience investigating and resolving complex operational issues.
- Strong understanding of operational risk and control frameworks.
- Experience with fund launches, operational onboarding or service-provider transitions would be advantageous.
- Experience with WSO or similar portfolio administration systems would be advantageous but is not essential.
- Fund accounting knowledge would be advantageous but is not essential.

📌 Fund Operations Executive (Sydney)
🏢 MA Financial Group
📍 Sydney