Pacific Labour Mobility Support Program (PLMSP) | Palladium

- Location: Brisbane (Hybrid)
- Contract: Full-time, fixed term to 29 September 2028

About Pacific Labour Mobility Support Program The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor-Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program’s (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT. About The Role Play a central role in strengthening governance, accountability and decision-making across one of Australia’s largest international development programs.

We are seeking an experienced Governance & Leadership Support Coordinator to support PLMSP’s Senior Leadership Team and key governance forums.

This critical role underpins the effectiveness of PLMSP’s leadership structures. Working closely with senior leaders, you will coordinate governance processes, support informed decision-making, and ensure actions, commitments and priorities are followed through.

This opportunity is ideal for governance professionals, board secretaries, committee secretaries and governance coordinators who enjoy creating structure, maintaining accountability and supporting senior leaders to operate effectively.

Primary Responsibilities

- Provide high-quality governance and secretariat support to the Program Leadership Team, Senior Leadership Team and other governance forums as required.
- Maintain an annual governance calendar covering standing meetings, planning forums, workshops and governance deadlines.
- Coordinate end-to-end meeting management, including scheduling, venue logistics, agenda development, and preparation and distribution of papers and briefing materials.
- Work with meeting chairs to develop structured agendas aligned with program priorities and decision-making requirements.
- Ensure meeting papers are distributed in line with agreed timeframes and governance standards.
- Produce high-quality minutes that clearly capture decisions, accountabilities and deadlines.
- Maintain accurate governance records, including decisions, minutes, action registers and associated documents.
- Proactively follow up action owners, track progress and report status to meeting chairs and leadership teams.
- Support governance reviews and continuous improvement of meeting effectiveness and decision-making processes.
- Provide executive and administrative support as required, including coordinating high-level meetings, workshops and events.
- Draft,



edit and proofread high-quality correspondence, reports, presentations and other documents for internal and external audiences.
- Use AI, data and technology, including Microsoft Copilot, to improve governance efficiency and ways of working.

Please refer to the Terms of Reference to learn more about the role: Governance & Leadership Support Coordinator ToR About You You are an experienced governance professional who can build trusted relationships, manage competing priorities and maintain accountability with senior leaders.

- Minimum 5 years’ experience in governance, board secretariat, committee secretariat, governance coordination or a similar governance-focused role.
- Demonstrated experience managing agendas, meeting papers, minutes, action tracking and governance records.
- Strong stakeholder engagement skills and confidence working with senior executives.
- Proven ability to follow through on actions and commitments.
- Exceptional written communication, minute-taking and briefing skills.
- Strong judgement, discretion and experience handling sensitive information.
- Advanced Microsoft 365 capability and experience using technology and AI tools, including Microsoft Copilot, to improve productivity and governance outcomes.
- A proactive, collaborative and solutions-focused approach.
- Experience in government, international development, board governance or another complex organisational environment will be highly regarded.

We are committed to building a diverse, geographically dispersed workforce to strengthen our support. We encourage applications from people from Pacific Island countries, Timor-Leste, Australia and other relevant contexts. Applicants must have valid Australian or country-specific work rights to be considered for this position. Visa sponsorship is not available. We strongly encourage people with disability to apply. Sharing information about disability or access needs will not negatively affect your application. You are welcome to tell us as much as you feel comfortable sharing so we can work with you on any adjustments you may need. If you would like further information or assistance, please contact [email protected]

Please note: While this role does not involve direct work with children, the successful candidate will still be required to complete a police check and relevant due diligence checks as part of Palladium’s commitment to being a child-safe organisation. How To Apply Click the “Apply Now” button





Please submit your application online, including your CV and a brief cover letter, outlining your suitability in line with the requirements of the position. If this chance interests you, we encourage you to apply promptly, as applications will be reviewed on a rolling basis. Please note that only shortlisted applicants will be contacted.

Closing date: Sunday 27 September 2026 11:59pm AEST About Palladium Palladium is a global development and consulting firm, part of the GISI Consulting Group, working alongside some of the world’s leading project management and engineering organisations.

We partner with governments, businesses, investors and communities to design and deliver complex programs that create lasting impact. With a presence across more than 90 countries, Palladium offers the opportunity to work on meaningful challenges, alongside talented colleagues, in environments where your work can truly make a difference.

Equity, Diversity & Inclusion

- Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at [email protected] and we will be in touch to discuss. Safeguarding -We define Safeguarding as all the actions taken by Palladium to protect our people, communities where we work and our clients from harm, including Sexual Exploitation, Abuse or Sexual Harassment; Child Abuse in any form; Trafficking for sexual exploitation of adults or children and any form of Trafficking of children. We have zero tolerance for all forms of child abuse as well as sexual exploitation, abuse and harassment and zero-tolerance for inaction to prevent, protect against, respond to and report harm.

We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. Our Code of Conduct and Child Safeguarding and Protection against Sexual Exploitation, Abuse and Harassment Guidelines have additional details.

📌 Governance & Leadership Support Coordinator - PLMSP (Brisbane)
🏢 Palladium: Make It Possible
📍 Brisbane