Team Assistant We are seeking an experienced Team Assistant to join a well-established and highly successful team within a leading financial services organisation.
As a key member of the team, you will provide high-level support to Executive Directors and senior leadership, acting as a trusted partner while ensuring the smooth and effective operation of a busy, high-performing department.
Key Responsibilities: Manage complex diaries, meetings, travel arrangements, expenses, and AMEX reconciliations.
Prepare and format legal documents, reports, presentations, and correspondence.
Coordinate invoices, document management, and filing systems.
Support Real Estate legal workflows and ad hoc projects.
Build strong relationships with internal stakeholders, law firms, and external partners.
Coordinate team events, meetings, and stakeholder engagement activities.
Screen enquiries, manage requests, and handle confidential information with discretion.
Maintain accurate records, databases, and key documentation.
Ensure compliance with internal policies,



procedures, and governance requirements.
About You: Previous experience as a Team Assistant, Legal Assistant, Team Coordinator, or in a similar support role.
Experience supporting teams within a corporate, legal, financial services, or professional services workplace.
Strong organisational skills with exceptional attention to detail.
Ability to confidently manage multiple stakeholders and competing deadlines.
Advanced Microsoft Office skills and experience using document management systems.
Excellent communication and stakeholder management skills.
A proactive, professional, and solutions-focused approach.
Ability to handle confidential information with discretion and professionalism.
Interested?
If you are interested in discussing this opportunity further, please apply now or contact: ****** or call ************ for a confidential discussion.

📌 Team Assistant (Melbourne)
🏢 Mars Recruitment
📍 Melbourne