Job Description
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Location: Brisbane, QLD, AU North Sydney, NSW, AU Perth, WA, AU
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Bid Manager
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Location: Home-based Australia / Hybrid Brisbane, Australia
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Position Summary:
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At Bentley Systems, our strategic pursuit of major infrastructure projects globally requires a highly coordinated, high-stakes bidding operation.
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The Bid Manager is the mission-critical anchor of this process, turning complex, multi-disciplinary engineering proposals into highly competitive, winning submissions. Operating in a fast-paced environment with strict external deadlines, this role is required to quarterback the entire bid lifecycle—orchestrating cross-functional teams across Sales, Legal, Product, and Finance.
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Without the Bid Manager's rigorous project management, stakeholder alignment, and risk mitigation, our pursuits risk losing momentum, falling out of compliance, or missing critical submission deadlines.
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By bringing discipline, structure, and strategic focus to every pursuit, the Bid Manager directly protects Bentley's revenue pipeline and elevates our market position on the global stage.
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A bid manager will deliver value to the business by:
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Orchestrating Complex Teams:Serves as the primary point of contact, aligning diverse internal stakeholders (from software engineers to legal teams) behind a unified, winning strategy.
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Secure Compliance and Quality:Acts as the final gatekeeper, ensuring every bid is meticulously aligned with user requirements, Bentley's commercial policies, and strict compliance standards.
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Accelerating Bid Velocity:Drives the proposal schedule with absolute discipline, preventing last-minute scrambles and ensuring high-quality submissions are delivered ahead of time.
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Responsibilities:
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Bid Delivery (Mandatory)
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Manage binding and non-binding opportunities.
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Develop bid plans and schedules.
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Coordinate contributors and reviews.
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Ensure compliance and quality standards.
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Manage proactive proposals.
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Stakeholder Engagement (Mandatory)
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Maintain regular engagement with sales teams.
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Attend regional pipeline meetings where applicable.
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Provide prospect status reporting.
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Process Excellence (Mandatory)
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Apply bid management best practice.
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Drive consistency and quality.
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Contribute to continuous improvement activities.
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Artificial Intelligence (Optional)
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Workflow Automation: Hands-on experience using AI software to automate first drafts and accelerate the overall bid lifecycle.
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Advanced Prompting: Strong prompt engineering skills to tailor complex technical responses to specific customer requirements.
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Tender Analysis: Ability to leverage AI summarization tools to rapidly parse dense RFPs and identify key compliance risks.
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Content Maintenance: Experience actively updating centralized AI content libraries to ensure high match rates for automated Q&A.;
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Quality Control: Proficient in critically reviewing and refining AI-generated text to inject human nuance and specific win themes.
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Regional Projects (Optional)
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Support regional growth initiatives.
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Contribute to reporting and analytics.
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Success Measures (Mandatory)
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On-time submission rate
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Bid quality scores
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Opportunity conversion
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Process compliance
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Qualifications:
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Languages: Fluent in English (written and spoken), other languages a bonus.
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Education: Degreein Business, Marketing, Communications, Engineering, or a related field and/or demonstrable commercial experience within a solutions/IT provider.
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Experience: 3+ years of experiencein bid, proposal, or tender management. Proven track record of managing high-value, complex bids (e.g., public sector, RFP, RFI).
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Certifications: APMP
Certification(Association
of Proposal Management Professionals) at Foundation, Practitioner, or Professional level.
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Methodology: Proficiency instructured bid frameworks(e.g., Shipley Associates methodology).
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Project Management: Strongproject management skills(PMP or PRINCE2 certifications are a major plus).
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Tools: Advanced proficiency inMS Office Suite(Word, PowerPoint, Excel) and experience of Proposal Automation Toolswould be a benefit.
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An exciting career as an integral part of a world-leading software company providing solutions for architecture, engineering, and construction - watch this short documentary about how we got our start.
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An attractive salary and benefits package.
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A commitment to inclusion, belonging and colleague wellbeing through global initiatives and resource groups.
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A company committed to making a real difference by advancing the world's infrastructure for better quality of life, where your contributions help build a more sustainable, connected, and resilient world. Discover our latest user success stories for an insight into our global impact.
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**** Copyright Bentley Systems, Incorporated

📌 Bid Manager (Queensland)
🏢 Bentley Systems
📍 Queensland