An excellent opportunity has arisen for an experienced Assistant Company Secretary to join the Legal and Company Secretariat team of an established ASX-listed investment and funds management group.
Working closely with the General Counsel and Company Secretary, you will support a sophisticated governance environment spanning an ASX-listed entity, responsible entities, managed investment schemes and a broader portfolio of listed and unlisted entities.This is a broad, hands-on role offering genuine exposure to Boards, Committees and senior executives, with responsibility across listed company governance, corporate secretariat, regulatory compliance and funds governance.The RoleKey responsibilities will include:Preparing and coordinating Board and Committee meetings, agendas and papersAttending meetings and drafting high-quality Board and Committee minutesManaging annual Board and Committee calendars, workplans and action itemsActing as a key liaison between the Secretariat, senior management and business stakeholdersSupporting ASX Listing Rule and continuous disclosure obligations, including ASX announcements and lodgementsManaging ASIC statutory compliance, corporate records and regulatory filingsSupporting governance requirements across responsible entities, trusts and managed investment schemesMaintaining statutory registers and corporate structure records across a complex group of entitiesSupporting the review and administration of corporate governance policies, charters and delegationsManaging directors' interests, declarations and securities trading recordsAssisting with Annual Reports,



Corporate Governance Statements and related governance disclosuresSupporting the preparation and delivery of AGMs and other securityholder meetingsAssisting with director induction, education and Board performance review processesIdentifying opportunities to continuously improve governance systems, processes and practicesAbout YouYou will ideally bring:Approximately six or more years' corporate secretariat experienceDemonstrated experience supporting an ASX-listed organisationStrong Board and Committee governance experience, including drafting formal minutesA sound understanding of the Corporations Act, ASX Listing Rules and contemporary corporate governance requirementsExposure to funds management, financial services, real estate investment management or managed investment schemes will be highly regardedExperience working with responsible entity, trustee or fund structures would be advantageousTertiary qualifications in law, commerce, governance or a related disciplineGovernance Institute of Australia qualifications, completed or underway, will be well regardedConfidence engaging directly with non-executive directors, executives and senior stakeholdersStrong attention to detail, judgement and organisational capabilityThe ability to manage competing deadlines across multiple Board and regulatory calendarsYou will be a polished and commercially minded governance professional who enjoys operating close to the Board and senior leadership team while remaining comfortable with the detail and execution required of a high-performing Secretariat function.The OpportunityThis role offers the chance to join a highly regarded organisation with a sophisticated listed and funds governance environment.
It will suit an Assistant Company Secretary looking for broad exposure, meaningful Board interaction and the opportunity to continue developing within a complex corporate governance function.
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📌 Assistant Company Secretary - Asx Listed Fund Manager (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney