An exciting opportunity exists for an experienced and highly professional Executive Assistant to support a dynamic CEO within a well-established and growing accounting firm.

This is a highly visible role requiring a confident, proactive individual who thrives in a fast-paced professional services environment and enjoys being at the heart of business operations.

Working closely with the CEO, you will provide high-level executive support, oversee the day-to-day management of the reception function, and act as a trusted liaison across internal and external stakeholder groups.

The ideal candidate will come from a public practice, accounting, legal, consulting, or broader professional services background and be comfortable operating with autonomy, discretion, and professionalism.

Key Responsibilities

- Act as the primary point of contact between the CEO and internal and external stakeholders.
- Provide comprehensive executive support including complex diary management, meeting coordination, and inbox management.
- Coordinate and manage all travel arrangements and detailed itineraries.
- Prepare, format and distribute reports, presentations, board papers, and business correspondence.
- Assist in the planning and execution of key operational initiatives and business projects.
- Provide corporate secretarial and governance support across the organisation.
- Coordinate internal communications and organise team events, functions, and offsite activities.
- Manage system administration activities, including employee onboarding and offboarding processes.
- Support HR, marketing, and communications initiatives depending on experience and business requirements.
- Maintain strict confidentiality when handling sensitive business information and executive matters.




- Oversee and provide leadership to two part-time Receptionists, ensuring the smooth operation of the front-of-house function.
- Build strong relationships with stakeholders at all levels and represent the CEO professionally across the business.

About You

- Proven experience as an Executive Assistant supporting a CEO, Managing Director, Partner, or Senior Executive.
- Previous experience within public practice, accounting, legal, consulting, or professional services environments will be highly regarded.
- Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
- Strong stakeholder management and communication skills with confidence interacting at all levels.
- Highly professional, discreet, and capable of handling confidential information.
- Proactive, solutions-focused, and able to work independently.
- Experience managing or mentoring administrative support staff is advantageous.

What's on Offer

- Opportunity to work closely with an influential CEO in a highly visible role.
- Friendly, collaborative, and social office culture.
- Reliable and successful professional services business with approximately 27 staff.
- Part-time arrangement offering four days per week (Tuesday to Friday).

This is an excellent opportunity for a career Executive Assistant who enjoys variety, visibility, and the opportunity to make a genuine impact within a close-knit and professional organisation.

At Mars, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all.

To apply:
If you are interested in this prospect please apply via the link, or alternatively contact Sophie Roper on 0431 437 *** or ************@marsrecruitment.com.au

Please note that due to the number of applications only successful applicants will be contacted.

📌 Executive Assistant (South Melbourne)
🏢 Mars Recruitment
📍 South Melbourne