Job Description

Personal Assistant | Administration & Operations Support

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Seeking a Personal Assistant | Administration & Operations Support

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HOURS & ROSTER

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Casual | Approximately 30–35 hours per week

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Primary roster: Monday – Thursday | 7:30am – 3:30pm

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Occasional weekend availability may be required a few times per year.

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Onboarding & Training Rate – $40 p/h
n Ongoing Rate – $45 p/h

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ABOUT THE ROLE

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Are you someone who combines organisation with creativity, adapts easily when priorities change and naturally looks for practical solutions?

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We are looking for a capable, tech-confident Personal Assistant to support administration, systems, documentation, research and content across a busy but highly organised environment.

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This is a behind-the-scenes role with little to no direct client or customer interaction.

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You will become a highly valued member of a small, supportive team, with the prospect to learn the role deeply, build trust and gradually take on greater responsibility over time.

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Our team is genuinely excited to welcome the right person — someone who will help us build on an already positive, caring and productive working environment and make it even better.

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We expect the successful person to learn significantly within the role, so we are more interested in learning ability, adaptability, attitude and follow-through than someone ticking every box on day one.

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CORE EXPERIENCE & SKILLS

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You will need:

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Previous office administration, PA or EA experience

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Strong professional document-development and report-writing skills

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Confidence using Microsoft Word, PDFs and cloud-based document systems

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Strong research and information-gathering skills

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Confidence using AI tools for research and productivity

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Experience using Canva and video-editing software

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Strong written and spoken English

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Excellent attention to detail and accuracy

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Strong computer confidence and willingness to learn new systems

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HIGHLY REGARDED

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Experience in any of the following would be highly regarded:

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NDIS or disability-sector administration

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Content creation, photography or video editing

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Working with confidential or sensitive documentation

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Research, sourcing or procurement

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Project-based administrative support

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BONUS SKILLS

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Helpful but not essential:

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Notion

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Recruitment administration

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Social media scheduling and publishing

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Meta Business Suite

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YouTube, Instagram and TikTok content uploading

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Advanced AI prompting or workflow development

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EDUCATION

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Formal study such as a Certificate IV, Diploma or Degree in administration, business, communications or a related area would be viewed positively but is not essential.

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PHYSICAL & WORKPLACE REQUIREMENTS

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This is an active onsite role and may include:

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Walking approximately 3–5 km throughout the working day

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Regular use of stairs

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Moving through child and service-dog safety gates

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Carrying grocery bags,



deliveries and boxes

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Occasional assistance moving light furniture or household items

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Applicants must be comfortable safely completing the normal physical requirements of the role.

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This is also a medically sensitive workplace with strict environmental requirements.

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Applicants must be non-smokers and non-vapers due to medical requirements within the workplace.

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You must also be comfortable:

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Following strict hygiene procedures

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Working within fragrance and scent restrictions

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Working in an allergy-conscious environment

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Working around one large and one small service dog

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Maintaining an appropriate and calm noise level within the workplace

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THE PERSON WE ARE LOOKING FOR

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You will likely thrive here if you are:

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Highly organised and conscientious

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Adaptable and solutions-focused

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Calm, patient and compassionate

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Reliable and consistent

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Honest and transparent

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Highly detail-focused

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Comfortable communicating with different personalities

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Able to listen carefully and retain information

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Confident working independently once trained

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Open to feedback and willing to adjust

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Professional with boundaries and confidentiality

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Someone who notices what needs to happen next and follows it through

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Most importantly, we are looking for someone who combines:

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Organisation + Adaptability + Creativity + Follow-Through + Problem Solving

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This is a genuine long-term position for someone who wants to build their career, become a highly valuable member of the team and develop into a trusted right-hand support person over time.

📌 Personal Assistant | Administration & Operations Support (City of Gold Coast)
🏢 Limitless King Solutions
📍 City of Gold Coast