Job Description

About The Role

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The Project Support Officer will work within the Specialist Systems Team, forming part of a broader CASG project workplace. The role provides day-to-day project support across procurement, coordination, governance, logistics, reporting and stakeholder engagement to help the team deliver project objectives.

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Defence project experience would be highly regarded.

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Key Responsibilities

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- Assist and support the Project Manager with day-to-day project activities and procurement-related deliverables, including approvals, expenditure documentation, invoices, stakeholder activities and supporting procurement documentation.
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- Prepare and administer Defence Agreements and Work Orders and support the approval and processing of invoices in SAP.
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- Engage with internal and external stakeholders to coordinate and support project activities, training and delivery requirements.
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- Support equipment preparation, lifting, dispatch and receipt through the Defence Supply Chain.
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- Facilitate the safe handover, receipt and delivery of equipment as required.
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- Support the day-to-day management of equipment disposal, including assets subject to ITAR or other export-control considerations.
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- Assist with the development, maintenance and administration of project plans and related project documentation.
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- Prepare correspondence, briefs and reports as directed, including material for senior delegates, committees and governance forums.
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- Assist with the management and maintenance of Specialist Systems Team risks using applicable Defence project risk-management tools and processes.
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- Undertake System Manager support duties and be prepared to act in the System Manager role when required.
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- Manage project correspondence, including oversight and coordination of project mailboxes, records and data management.
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- Work collaboratively and maintain effective relationships with customers, colleagues, contractors and other stakeholders.
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- Undertake additional project tasks as delegated by the System Manager and Project Director.
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Essential Skills And Experience

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- Experience working in a high-performing project team and contributing to the management and delivery of project outcomes.
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- Demonstrated ability to build trusted and valued relationships with project team members, customers and partners.
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- A high level of competence and experience using Microsoft Office applications.
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- Ability to work collaboratively with project team members and stakeholders, including above-the-line and below-the-line contractors and other Defence agencies.
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- Sound organisational and management skills aligned with the project's strategic objectives and delivery requirements.
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Highly Desirable Experience And/or Qualifications

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- Experience working in a Defence environment.
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- Experience using Defence Enterprise Resource Planning (ERP) tools, including SAP or comparable systems.
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- Experience drafting and preparing briefs, correspondence and reports.
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- Recognised project management qualifications or professional accreditation, such as AIPM or equivalent.
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- Understanding of contemporary project management frameworks, including PMBOK principles, and experience working within Defence project-management methodologies and governance environments.
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📌 Project Support Officer (Canberra)
🏢 Business Review Group
📍 Canberra