Job Description

Our client is a large Australian Property Business based in Sydney who are looking to hire a Property Administrator to join their team. Property experience would be highly regarded, although attitude, initiative and a willingness to learn are equally important. The successful candidate will be expected to provide a high level of customer service, assist with day‐to‐day building operations, coordinate maintenance requests, liaise with contractors, support tenant communications and ensure administrative processes are managed efficiently and accurately.

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Key Responsibilities:

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Maintain a consistently professional, courteous and responsive customer service standard for all property stakeholders.

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Provide reliable administrative support to the Group Property Manager and Operations Manager, including follow-up, record keeping, document coordination and stakeholder communication.

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Support WHS, emergency management and contractor compliance processes by maintaining documents, registers, induction records and training coordination.

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Ensure information is captured accurately and filed so that tenant, contractor, property, accounts and incident records remain easy to locate and audit.

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Assist in the coordination and administration of property operations to ensure compliance, operational efficiency, and high tenant satisfaction.

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Maintain accurate records and documentation to support compliance, financial, leasing, and operational requirements. Support delivery of property projects, tenant fit‐outs, capital works, and maintenance programs.

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Key Skills:

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Strong organisational and time management skills with the ability to manage competing priorities

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Excellent written and verbal communication skills

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High attention to detail and accuracy in record keeping and data entry

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Competent in Excel and Word

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Demonstrated proficiency in, or willingness to adopt, AI tools to automate repetitive administrative tasks and improve operational efficiency

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Understanding of WHS Legislation and compliance requirements

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Yardi Property Management Software package (or similar platform)

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Integrity Security software

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Managing difficult or demanding interactions with tenants and visitors in a qualified and composed manner

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Working independently and exercising sound judgement with limited supervision

📌 Property Administrator (New South Wales)
🏢 Employee First - Recruitment & Engagement
📍 New South Wales