Job Description

Western Sydney | Full-Time | Construction

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The Opportunity:

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An established construction company with a strong pipeline of projects across Western Sydney is looking for an experienced Project Administrator to join their team.

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This is a outstanding opportunity for a Project Administrator, Project Coordinator or experienced Site Administrator looking to take the next step in their career and play an important role in supporting the successful delivery of construction projects.

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Working closely with Project Managers, site teams, subcontractors and suppliers, you will provide key administrative and coordination support throughout the project lifecycle.

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Key Responsibilities:

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- Provide day-to-day administrative support to Project Managers and project teams
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- Assist with the coordination and administration of construction projects
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- Maintain project documentation, registers and filing systems
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- Manage project correspondence and distribute documentation to relevant stakeholders
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- Assist with purchase orders, invoices, procurement and supplier administration
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- Coordinate subcontractor and supplier documentation
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- Assist with contractor onboarding, inductions and compliance requirements
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- Maintain project trackers, schedules and reporting
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- Assist with variations, progress claims and project cost documentation
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- Prepare and maintain spreadsheets and project reports
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- Coordinate meetings,



minutes and follow-up actions
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- Assist with timesheets, labour records and resource tracking
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- Liaise with subcontractors, suppliers, clients and internal stakeholders
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- Ensure project documentation is accurate, current and compliant
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- Provide general support to the Project Manager and wider project team
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About You:

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We're looking for someone who is organised, proactive and confident working in a fast-paced construction environment.

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You will ideally have:

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- Previous experience in Project Administration, Site Administration or Project Coordination
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- Experience within the construction, engineering, civil or infrastructure sectors
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- Strong administration and organisational skills with excellent attention to detail
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- Experience dealing with subcontractors, suppliers and project teams
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- Good understanding of procurement, invoices, purchase orders and project documentation
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- Strong Microsoft Office skills, particularly Excel and Outlook
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- Experience with construction/project management systems such as Aconex, Procore, Jobpac or similar would be advantageous
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- Excellent communication skills and the confidence to liaise with stakeholders at all levels
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- Ability to manage multiple priorities and work to deadlines
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- A proactive attitude and willingness to support the wider project team
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📌 Project Administrator (New South Wales)
🏢 Design And Build Recruitment
📍 New South Wales