Job Description

An exciting prospect has arisen for an Administration Assistant to join our Brisbane office on a full-time basis!

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About Us

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Mills Oakley is a leading national law firm with a proud history spanning over 160 years. In that time, we've grown into a Top 6 Australian law firm by size while remaining true to our shared vision of exceptional client service with a friendly and cooperative ethos. Mutual trust and respect are at the heart of everything we do.

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The Role

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We are seeking a reliable and detail-oriented Administration Assistant to support the efficient day-to-day operations of our Brisbane office on a full-time basis. This role is ideal for someone who is organised, proactive, and enjoys a variety of administrative tasks. As a key support function within the team, you will help maintain a professional office environment while delivering high-quality administrative and reception services. The typical working hours are 9am - 5.30pm.

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Key Responsibilities

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- Provide reception coverage, including welcoming visitors, managing incoming calls, and handling enquiries in a professional manner.
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- Assist with the day-to-day running of the Brisbane office to ensure a well-functioning and organised workplace.
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- Support office events and assist with catering arrangements when required.
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- Maintain and update spreadsheets, databases, and administrative systems with a high level of accuracy.
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- Manage records,



safe custody, and archiving of documents in accordance with company procedures.
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- Assist with the coordination and distribution of office mail and couriers.Perform general administrative duties to support the wider team.
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Who We Are Looking For

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This is a great opportunity for a talented all-rounder to join our firm. The Administration Assistant will be the face of the Brisbane office, and the right candidate must be well-presented, professional, personable, and articulate.

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- Strong organisational skills and attention to detail.
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- Excellent communication and interpersonal skills.
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- Professional and friendly approach with a customer service mindset.
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- Ability to prioritise tasks and manage time effectively.
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- Proficiency in Microsoft Office and general administrative systems.
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- Ability to work both independently and as part of a team.
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What We Offer

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We take a collaborative approach to your learning & development, giving you the personal attention and unique opportunities required to help you realise your full potential. We are committed to your health and well-being and offer a multitude of employee benefits including:

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- Discounted health insurance;
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- Employee Assistance Program;
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- Discounts to gyms and studios across Australia;
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- Competitive referral bonus; and
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- Other amazing perks!
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📌 Administration Assistant (Queensland)
🏢 Mills Oakley
📍 Queensland