Job Description

n
- Generous SCHCADS Award salary on offer - SCHCADS Level 5, Pay Point 1 $105,577.68 - 5, Pay Point 3 $110,359.60 pa (dependant on experience)
n
- Part time (0.8 FTE), fixed term – 18 month contract
n
- Convenient inner-city location
n
- Join a passionate, dedicated and committed team at Djirra that are making a difference
n

n

About the role

n

Djirra is seeking an experienced Event Coordinator to join our Fundraising, Grants & Events team on a fixed-term basis. This is a fantastic opportunity for a skilled event coordinator to step into a pivotal, organisation-wide role at a time when impactful, well-managed community events and gatherings are critical to the continued delivery of culturally safe, effective programs and services for Aboriginal women.

n

To support this mission, Djirra organises and hosts a number of non-client facing and community engagement events throughout the year including for our 16 Days of Activism campaign, donor engagement activities, launches and for our 25th anniversary in 2027.

n

Working closely with the Team Leader the Event Coordinator will organise, oversee and coordinate events, including, but not limited to: -

n

n
- Planning the operational requirements of any events from start to finish according to requirements, target audience and objectives.
n
- Working closely with Djirra's Community Engagement teams to engage and utilise their knowledge, community links and event suppliers.
n
- Support the communications team to ensure events are delivering against key campaign objectives.
n
- Maintain and update event information, including via websites.
n
- Administer expenses to ensure delivery within the budget.
n
- Maintain meeting calendars and ensure event planning is on track.
n
- Ensure the event runs and is completed smoothly and resolve any problems that might occur.
n
- Assist with the coordination of invitation lists in partnership with the Office of the CEO and Senior Leaders.
n

n





What you'll do

n

n
- Act as the primary contact for participant inquiries and concerns.
n
- Oversee operations in relation to seeking and assessing abstracts, and developing the program, working with a committee.
n
- Source and negotiate with venue, vendors and suppliers.
n
- Coordinate all operations, working with external event management companies if relevant or appointed.
n
- Ensure the event runs and is completed smoothly and resolve any problems that might occur.
n
- Manage expenses within the allocated budget.
n
- Maintain meeting calendars and ensure planning is on track.
n
- Chair and support the Event Committee.
n
- Maintain and update event information, including via websites.
n
- Support with media/social media engagement for the event(s). This may include drafting media releases and utilising social media platforms, including X, Facebook and others as required in partnership with communications colleagues.
n

n

Who you are

n

n
- You bring demonstrated events management or high-level coordinator experience, and/or previous conference organisation experience.
n
- You have experience in a similar role within an Aboriginal Controlled Community Organisation (ACCO), which is highly desirable.
n
- You possess a strong knowledge of marketing and promotional techniques for events.
n
- You have proven experience in managing and tracking event budgets.
n




- You have ability to work or learn to work within an Aboriginal organisation and work with Aboriginal communities and individuals in culturally appropriate ways as well as mainstream organisations
n
- You possess strong time management skills
n
- You have a demonstrated ability to work effectively as part of a collaborative team
n
- You have confident communicator internally and externally
n
- You bring strong skills in influencing and negotiating, fostering collaboration, understanding various perspectives and getting the best outcomes for all stakeholders.
n
- You have Intermediate PC skills, including solid familiarity with Microsoft suite of tools
n
- You possess an intermediate level of usage of social media platforms, including X and Facebook
n
- You hold a current drivers licence and willingness to travel
n

n

Aboriginal and/or Torres Strait Islander people are strongly encouraged to apply.

n

A Position Description for this role can be viewed below this job ad on employment hero. Please do not hesitate to contact People and Learning at [email protected] or Kate Grimme at [email protected] for a confidential discussion if you would like further information.

n

Requirements

n

Essential

n

n
- A Victorian Employees Working with Children's Check card or willing to obtain one
n
- Willing to obtain a Police Check at Djirra's expense
n
- A relevant tertiary qualification in Arts, Communications, Community/International Development, Health or related field or commensurate work-related experience.
n

n

Benefits

n

n
- Attractive salary packaging options (including meals and entertainment)
n
- Generous leave provisions apply and annual leave loading
n
- Employee Assistance Program with supportive, confidential counselling for personal and work concern
n
- Collaborative and inclusive team
n
- Additional paid leave for end of year office closure period
n
- Access to company vehicles for any work related travel
n
- Cultural awareness training both formal and informal settings is provided
n

📌 Event Coordinator (New South Wales)
🏢 Djirra
📍 New South Wales