Job Description

CIP Construction is a national construction company delivering standout projects across Australia, as our Victorian operations continue to grow, we're looking for a proactive, organised, and people-focused Office Coordinator to be the go-to support for our Melbourne team.

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This is a hands-on, high-variety role where no two days look the same, you will keep the office running smoothly, support our leaders, welcome new starters, coordinate events, and help create a workplace people enjoy.

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About The Role

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Reporting to the State Manager, you will take ownership of the day-to-day rhythm of the Melbourne office, working closely with our national team and your peers across other states, you'll help deliver a consistent, polished, and welcoming employee experience.

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You will be responsible for:

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- Managing reception duties and welcoming visitors
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- Coordinating office supplies, equipment, facilities, and service providers
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- Maintaining a clean, organised, and skilled office environment
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- Coordinating meetings, team events, catering, and office functions
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- Managing travel bookings through the corporate travel provider
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- Processing invoices, tracking expenses, and supporting financial administration
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- Assisting with fleet administration, fuel cards, and e-tags
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- Coordinating IT requirements for new employees and project teams
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- Supporting onboarding activities for new starters
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- Maintaining office security access and IT asset registers
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- Providing diary management and administrative support to senior leaders as required
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About You

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You are the kind of person who spots what needs doing, keeps people organised, and brings calm, energy, and professionalism to a busy workplace.

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You will bring:

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- Previous experience in an Office Coordinator, Office Manager, Team Administrator, Executive Assistant, or similar role
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- Strong organisational and time management skills
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- Excellent verbal and written communication skills
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- High levels of professionalism, discretion, and confidentiality
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- A proactive approach with strong problem-solving abilities
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- Experience managing competing priorities and deadlines
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- Intermediate Microsoft Office skills, particularly Excel
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- Experience with invoice processing or accounting systems (desirable)
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- Previous Executive Assistant experience will be highly regarded
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Why you will enjoy working with us

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- Be part of a growing national construction business
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- Work alongside experienced and supportive leaders
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- Enjoy variety in your role and genuine ownership of office operations
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- Join a collaborative and people-focused culture
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- Melbourne CBD office location
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At CIP Construction, we back our people and value diversity, inclusion, and authenticity. We welcome applicants from all backgrounds and experiences and are committed to creating a workplace where everyone feels respected, supported, and empowered to succeed.

📌 Office Coordinator (Victoria)
🏢 Cip Constructions
📍 Victoria