Job Description

An excellent opportunity has arisen for an experienced Assistant Company Secretary to join the Legal and Company Secretariat team of an established ASX-listed investment and funds management group. Working closely with the General Counsel and Company Secretary, you will support a sophisticated governance environment spanning an ASX-listed entity, responsible entities, managed investment schemes and a broader portfolio of listed and unlisted entities.

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This is a broad, hands-on role offering genuine exposure to Boards, Committees and senior executives, with responsibility across listed company governance, corporate secretariat, regulatory compliance and funds governance.

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The Role

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Key responsibilities will include:

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- Preparing and coordinating Board and Committee meetings, agendas and papers
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- Attending meetings and drafting high-quality Board and Committee minutes
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- Managing annual Board and Committee calendars, workplans and action items
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- Acting as a key liaison between the Secretariat, senior management and business stakeholders
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- Supporting ASX Listing Rule and continuous disclosure obligations, including ASX announcements and lodgements
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- Managing ASIC statutory compliance, corporate records and regulatory filings
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- Supporting governance requirements across responsible entities, trusts and managed investment schemes
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- Maintaining statutory registers and corporate structure records across a complex group of entities
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- Supporting the review and administration of corporate governance policies, charters and delegations
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- Managing directors' interests, declarations and securities trading records
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- Assisting with Annual Reports, Corporate Governance Statements and related governance disclosures
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- Supporting the preparation and delivery of AGMs and other securityholder meetings
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- Assisting with director induction, education and Board performance review processes
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- Identifying opportunities to continuously improve governance systems, processes and practices
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About You

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You will ideally bring:

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- Approximately six or more years' corporate secretariat experience
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- Demonstrated experience supporting an ASX-listed organisation
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- Robust Board and Committee governance experience, including drafting formal minutes
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- A sound understanding of the Corporations Act, ASX Listing Rules and contemporary corporate governance requirements
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- Exposure to funds management, financial services, real estate investment management or managed investment schemes will be highly regarded
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- Experience working with responsible entity, trustee or fund structures would be advantageous
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- Tertiary qualifications in law, commerce, governance or a related discipline
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- Governance Institute of Australia qualifications, completed or underway, will be well regarded
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- Confidence engaging directly with non-executive directors, executives and senior stakeholders
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- Strong attention to detail, judgement and organisational capability
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- The ability to manage competing deadlines across multiple Board and regulatory calendars
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You will be a polished and commercially minded governance professional who enjoys operating close to the Board and senior leadership team while remaining comfortable with the detail and execution required of a high-performing Secretariat function.

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The Opportunity

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This role offers the opportunity to join a highly regarded organisation with a sophisticated listed and funds governance environment. It will suit an Assistant Company Secretary looking for broad exposure, meaningful Board interaction and the opportunity to continue developing within a complex corporate governance function.

📌 Assistant Company Secretary - ASX Listed Fund Manager (New South Wales)
🏢 Greenfields Executive Recruitment & Search
📍 New South Wales