Job Description

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Hearth is a registered NDIS and TAC disability support services provider. Our mission is to be a driving force for change in the sector, improving quality of life outcomes for people with disability. We pride ourselves on delivering innovative, person-centred care and creating a workplace built on respect, growth, and support.

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At Hearth, we are known for:

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- Our unwavering commitment to delivering better service and quality outcomes for our participants
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- Innovative support practices that go beyond industry standards
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- Building a sustainable and great place to work through mutual respect and development
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The Role

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We are seeking a Business Administration Coordinator to provide high-level administrative support to our Leadership Team and ensure the smooth day-to-day running of our offices. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in creating effective and supportive systems.

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As the Business Administration Coordinator, you will:

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- Provide comprehensive administrative support to the CEO, COO, and Leadership Team
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- Prepare agendas, take minutes, and coordinate follow-up for meetings
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- Draft, proofread, and format reports, correspondence, and presentations
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- Oversee office operations, supplies, and vendor relationships
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- Coordinate internal staff events and engagement activities
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- Act as Return to Work Coordinator (training provided if needed)
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- Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives
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- Assist with learning & development coordination and administration
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About You

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To succeed in this role, you will bring:

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- 3+ years' experience in administration, office management, or executive support
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- Excellent organisational and time management skills
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- Strong written and verbal communication skills
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- High levels of discretion, professionalism, and attention to detail
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- Proficiency with Microsoft Office, Teams, and calendar/email systems
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- A proactive, solutions-focused mindset and the ability to work independently and collaboratively
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Desirable:

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- Certificate IV/Diploma in Business Administration, Management, or related field
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- Experience in HR or recruitment administration
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- Knowledge of Return to Work Coordinator responsibilities (or willingness to train)
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Requirements

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- NDIS Worker Screening Check (or willingness to obtain)
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- Employee Working with Children Check. (or willingness to obtain)
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- Current Driver's Licence and access to own car
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- Valid Australian working rights
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Benefits

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Why Join Us?

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At Hearth, you'll be part of a team that's committed to making a real difference in the lives of people with disability, while also being supported to grow in your own career. We offer a collaborative, values-driven environment where your initiative and contributions are valued

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How To Apply

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If this sounds like the right role for you, we'd love to hear from you. Please submit your resume and a brief cover letter outlining your experience and why you'd like to join Hearth.

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Seniority level

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Mid-Senior level

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Employment type

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Full-time

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Job function

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Other

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Industries

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IT Services and IT Consulting

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📌 Business Administration Coordinator (Victoria)
🏢 Hearth Support Services (NDIS Registered Provider)
📍 Victoria