Job Description

Dutton Automotive is looking for an Administration Assistant to join our Wholesale team in Victoria.

This is a wide-ranging, hands-on position supporting the day-to-day administration and accounting functions of our wholesale automotive operations. You will work closely with the Administration Manager, Finance team, Site Management and our vehicle Buying team, gaining exposure across vehicle administration, accounts, VicRoads processes and stock management.

Previous automotive industry experience will be highly regarded, but isn't essential. We're also interested in candidates with solid administration, accounts or bookkeeping experience who are keen to develop their career within the automotive industry.

What you'll be doing

Your responsibilities will include:
Processing and approving supplier invoices and maintaining supporting documentation.
Reconciling supplier statements and assisting with account queries.
Supporting accounts payable and accounts receivable processes.
Assisting with month-end reconciliations, reporting and vehicle stocktakes.




Processing VicRoads vehicle acquisitions, disposals, transfers and registrations.
Entering and maintaining vehicle and Roadworthy Certificate information within internal systems.
Preparing and maintaining vehicle deal packs, ensuring required documentation is complete and correctly executed.
Assisting with vehicle sales administration, including invoices, contracts and transfer documentation.
Maintaining accurate vehicle costs and stock information.
Following up vehicle transport ETAs and confirming vehicle arrivals.
Supporting the Corporate Buying team with administration and reporting.
Preparing and distributing Stock on Hand reports.
Processing staff timesheets and submitting information to Payroll.
Assisting with staff reimbursements and site expenditure administration.
Supporting month-end processes and P&L; reviews.
Providing general office administration and ad hoc support to the wider team.

📌 Administration Assistant Essendon Fields
🏢 Dutton Automotive
📍 Essendon Fields