Job Description
At GHD, we don't just believe in the power of commitment, we live and breathe it every day.
That's why we pledge to support and empower all our people to make a positive impact when working hand in hand with our business to drive change.
We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.
Who are we looking for?
We are seeking a highly organised and detail-oriented
Share Registrar
to join our Secretariat team in Sydney on a
12-month fixed term contract
.
Reporting to the Company Secretary, you'll play a key role in supporting GHD's global share registry administration and shareholder processes.
This is an excellent opportunity for an experienced administrator who enjoys working with confidential information, managing complex processes, and delivering exceptional service to internal stakeholders.
As Share Registrar, you'll provide proactive support to the Share Registry and Secretariat team, assisting with the administration of shareholder activities and maintaining accurate records across a range of corporate governance processes.
Managing the Share Registry inbox and shareholder enquiries
Coordinating share issues, transfers and shareholder transactions
Processing quarterly dividend payments and shareholder distributions
Supporting shareholder onboarding and offboarding activities
Assisting with share offer preparations and offer documentation
Maintaining shareholder records and data integrity within the Share Management Platform
Preparing shareholder communications, mail merges and announcements
Assisting with Annual General Meeting (AGM)



preparations and shareholder documentation
Supporting shareholder briefings and presentation preparation
Managing documentation through digital signing platforms
Assisting with tax reporting and audit requirements
Managing shareholder loan applications, documentation and repayments
Providing broader administrative support to the Secretariat team, including correspondence, reporting, presentations and document management.
What you will bring to the team:
Previous experience in administration, executive support, company secretariat, legal administration, finance administration or a related field
Intermediate to advanced Microsoft Office skills, particularly Excel and Word
Strong attention to detail and proof‐reading capability
Excellent written and verbal communication skills
The ability to manage competing priorities and meet deadlines
Robust stakeholder relationship and customer service skills
A collaborative approach and commitment to maintaining confidentiality and professional ethics.
If you're an organised administrator who thrives on accuracy, customer service and process excellence, we'd love to hear from you.
GHD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process.




We value a diverse workforce and an inclusive culture.
We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
GHD embraces hybrid work arrangements to create a work environment focused on well‐being, flexibility, and productivity where our people can thrive.
About Us
Come together and make a meaningful impact.
We bring our people together to create something bigger and solve some of the world's most complex problems.
Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.
Let's drive real change.
Our Pledge to You
At GHD, we don't just believe in the power of commitment, we live and breathe it every day.
That's why we pledge to empower our people to make a positive impact.
Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.
See where your commitment could take you.
That's the #PowerOfCommitment
Who We Are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise.
We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise.
It's what makes us different.
We are bound to our stated vision and determination to address humanity's most urgent needs: to make water, energy and urbanisation sustainable for generations to come.
#J-*****-Ljbffr

📌 Share Registrar - 12 Month Fixed Term Contract (Sydney)
🏢 Ghd
📍 Sydney