An excellent opportunity has arisen for an experienced Assistant Company Secretary to join the Legal and Company Secretariat team of an established ASX-listed investment and funds management group. Working closely with the General Counsel and Company Secretary, you will support a sophisticated governance environment spanning an ASX-listed entity, responsible entities, managed investment schemes and a broader portfolio of listed and unlisted entities.
This is a broad, hands-on role offering genuine exposure to Boards, Committees and senior executives, with responsibility across listed company governance, corporate secretariat, regulatory compliance and funds governance.
The Role
Key responsibilities will include:
Preparing and coordinating Board and Committee meetings, agendas and papers
Attending meetings and drafting high-quality Board and Committee minutes
Managing annual Board and Committee calendars, workplans and action items
Acting as a key liaison between the Secretariat, senior management and business stakeholders
Supporting ASX Listing Rule and continuous disclosure obligations, including ASX announcements and lodgements
Managing ASIC statutory compliance, corporate records and regulatory filings
Supporting governance requirements across responsible entities, trusts and managed investment schemes
Maintaining statutory registers and corporate structure records across a complex group of entities
Supporting the review and administration of corporate governance policies, charters and delegations
Managing directors' interests, declarations and securities trading records
Assisting with Annual Reports, Corporate Governance Statements and related governance disclosures
Supporting the preparation and delivery of AGMs and other securityholder meetings




Assisting with director induction, education and Board performance review processes
Identifying opportunities to continuously improve governance systems, processes and practices
About You
You will ideally bring:
Approximately six or more years' corporate secretariat experience
Demonstrated experience supporting an ASX-listed organisation
Strong Board and Committee governance experience, including drafting formal minutes
A sound understanding of the Corporations Act, ASX Listing Rules and contemporary corporate governance requirements
Exposure to funds management, financial services, real estate investment management or managed investment schemes will be highly regarded
Experience working with responsible entity, trustee or fund structures would be advantageous
Tertiary qualifications in law, commerce, governance or a related discipline
Governance Institute of Australia qualifications, completed or underway, will be well regarded
Confidence engaging directly with non-executive directors, executives and senior stakeholders
Strong attention to detail, judgement and organisational capability
The ability to manage competing deadlines across multiple Board and regulatory calendars
You will be a polished and commercially minded governance professional who enjoys operating close to the Board and senior leadership team while remaining comfortable with the detail and execution required of a high-performing Secretariat function.
The Opportunity
This role offers the opportunity to join a highly regarded organisation with a sophisticated listed and funds governance setting. It will suit an Assistant Company Secretary looking for broad exposure, meaningful Board interaction and the opportunity to continue developing within a complex corporate governance function.
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📌 Assistant Company Secretary - Asx Listed Fund Manager (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney