We are seeking a friendly and proactive Office Manager & Executive Assistant to support our CEO, Managing Director, and the wider AIM team in this office-based position. In this autonomous role, you'll prioritise tasks, pay superb attention to detail, and thrive in a creative environment. Situated at the front of house, you'll look after the day-to-day activity of the office and the team, supporting various areas of the business to ensure smooth operation and communication between different departments, in a creative, fast-paced environment.
Key responsibilities
Assist with ad hoc internal projects and streamline company workflows
Prepare and coordinate Executive/Leadership and intra-departmental key meetings and events as needed, including meeting prep, meeting room bookings, meeting documentation, and other special requests
Receptionist duties (greeting visitors, coffee runs, answering phones, handling couriers and mail)
Manage IT access, schedule inductions, and handle freelancer contracts for employee onboarding/offboarding
Drive the agenda for weekly company-wide meetings
Organise morning teas, Christmas events, and other social activities
Assist with online research and help create presentations for specific projects when required
Assist with timesheet follow-up and administrative finance tasks
Handle all travel management, bookings, and itinerary preparation
Update the candidate database, organise interviews, and assist with various recruitment tasks
About you
2-3 years experience
Fluent English,



both written and verbal
Friendly, personable, diplomatic
Robust communication skills, both verbal and written
Resourceful, solution-based thinker
Problem-solving skills and the ability to think outside the box
Impeccable attention to detail, accuracy and follow-through
Flexible, can stay back if needed and do whatever it takes to get the job done
Self-starter/self-motivated, able to take initiative
Standard Microsoft Office software skills are essential
About us
Artists in Motion (AIM) is a world leader in the creation of dynamic multi-sensory experiences. We merge art, digital technology, animation, moving image, performance, sound and spatial environments to craft captivating and transformative encounters which engage and inspire audiences. We are a talented collection of digital, graphic, animation, architectural and entertainment creators who blur the boundaries between physical and digital realms allowing audiences to engage in a deeply sensory and interactive level.
Just as important as the projects we create is the culture we nurture. Artists in Motion is home to a friendly, inclusive and highly collaborative team who genuinely enjoy working together. We celebrate diverse perspectives, support one another's growth, and believe that great ideas can come from anywhere. It is a workplace where people feel valued, respected and connected through a shared passion for creativity and innovation.
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📌 Office Manager & Executive Assistant (Sydney)
🏢 Artists in Motion
📍 Sydney