CIP Construction is a national construction company delivering standout projects across Australia, as our Victorian operations continue to grow, we're looking for a proactive, organised, and people-focused Office Coordinator to be the go-to support for our Melbourne team.
This is a hands-on, high-variety role where no two days look the same, you will keep the office running smoothly, support our leaders, welcome new starters, coordinate events, and help create a workplace people enjoy.
About The Role
Reporting to the State Manager, you will take ownership of the day-to-day rhythm of the Melbourne office, working closely with our national team and your peers across other states, you'll help deliver a consistent, polished, and welcoming employee experience.
You will be responsible for:
Managing reception duties and welcoming visitors
Coordinating office supplies, equipment, facilities, and service providers
Maintaining a clean, organised, and professional office environment
Coordinating meetings, team events, catering, and office functions
Managing travel bookings through the corporate travel provider
Processing invoices, tracking expenses, and supporting financial administration
Assisting with fleet administration, fuel cards, and e-tags
Coordinating IT requirements for new employees and project teams
Supporting onboarding activities for new starters
Maintaining office security access and IT asset registers




Providing diary management and administrative support to senior leaders as required
About You
You are the kind of person who spots what needs doing, keeps people organised, and brings calm, energy, and professionalism to a busy workplace.
You will bring:
Previous experience in an Office Coordinator, Office Manager, Team Administrator, Executive Assistant, or similar role
Strong organisational and time management skills
Excellent verbal and written communication skills
High levels of professionalism, discretion, and confidentiality
A proactive approach with strong problem-solving abilities
Experience managing competing priorities and deadlines
Intermediate Microsoft Office skills, particularly Excel
Experience with invoice processing or accounting systems (desirable)
Previous Executive Assistant experience will be highly regarded
Why you will enjoy working with us
Be part of a growing national construction business
Work alongside experienced and supportive leaders
Enjoy variety in your role and genuine ownership of office operations
Join a cooperative and people-focused culture
Melbourne CBD office location
At CIP Construction, we back our people and value diversity, inclusion, and authenticity. We welcome applicants from all backgrounds and experiences and are committed to creating a workplace where everyone feels respected, supported, and empowered to succeed.
#J-*****-Ljbffr

📌 Office Coordinator (Melbourne)
🏢 Cip Constructions
📍 Melbourne