We seek to move the world forward through innovative thinking.
Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services. We blend design excellence with cutting-edge technology to deliver exceptional client value. Our team is passionate about their work and committed to building the next generation of industry leaders, and as a certified Great Place to Work , Woolpert embraces progress and innovation to create limitless opportunities for career growth.
About us
Founded in ****,GreenboxArchitecture is a leading Australian designpracticespecialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors. Now part of Woolpert,the team combines local designexpertisewith global capability.
We'reproud to be certified as a Great Place to Work for the10th time! We invest in advanced tools and professional development to empower our teams.
What do we offer?
Afun and friendly team environment
Hybrid work arrangements supporting flexibility
Additionalpurchasedleave
Mentoring from seniorteam members
An opportunity to learn and growyour career in a highly desired building sector
Opportunity to work witha highly talented, team-oriented team
The opportunity with us as a Project Administrator
We are looking for an organised Project Administrator to support our architectural team with project documentation throughout the design and delivery phases. You will assist with maintaining accurate project records, coordinating document submissions and supporting architects with day-to-day project administration.
You will be:




Supporting architects and designers by organising and maintaining projects and design documentation.
Maintaining project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs and other project information.
Uploading, distributing, tracking and filing drawings and documents using digital document management platforms.
Assisting with document naming, revision control, filing standards and ensuring current documentation is in circulation.
Preparing document transmittals and supporting the timely distribution of information to internal teams, consultants and clients.
Assisting with the preparation and compilation of tender documents.
Coordinating document submissions for planning, building approvals and client milestones.
Supporting the secure storage, retrieval and archiving of hard-copy and digital project files.
We're looking for someone who has:
Experience in a similar project administration or document control role.
Strong organisational and time-management skills.
A high level of accuracy and attention to detail.
Excellent written and verbal communication skills.
Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark-up tools.




The ability to support multiple projects and contribute to timely project delivery.
Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
Exposure to ISO **** or internal quality assurance systems.
As part of Woolpert you will also have access to the following benefits:
Woolpert's Principal Program gives employees the opportunity to becomecompanystakeholdersand sharein thecompany'sgrowth and success.
Employees receiveautomatic Salary Continuance Insurance provided byWoolpert.
Novatedleasing and salary sacrifice optionsare availableto helpemployees make the most of theirincome.
Discounted corporate health insurance through Bupa.
We value diversity and inclusion at Woolpert and are committed to creating a workplace that reflects the diversity of the communities we serve. We welcome applications from First Nations peoples.
This is a full-time, hybrid role and requires full working rights in Australia. Only shortlisted candidates will be contacted.
Woolpert is an equal-opportunity employer.
Woolpert is committed to the full inclusion of all individuals. We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. You may view more about EEO on our website: Equal-Employment-Opportunity-The-Law.pdf and EEO is the Law Poster Supplement .
Applicants who require an accommodation throughout the application and interview process should request this in advance by contacting your Recruiter
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📌 Project Administrator (Melbourne)
🏢 Woolpert
📍 Melbourne