Company Overview

Join our dynamic and innovative team, where we are redefining support for For-Purpose organisations. Led by a female founder, she is committed to creating flexible working options for her team, inclusivity and driving impactful change. As we continue to expand with the number of clients we support, we're seeking a highly skilled Company Secretary in the Brisbane area (or happy to travel to Brisbane) that has the experience outlined below.

Governance Support Specialists is a rapidly growing company that supports its clients with virtual and in-person board support. We are a team of specialists that support NFPs, Australian Small-Medium size businesses and organisations. Our mission is to empower leaders by delivering tailored solutions in company secretariat services, comprehensive board support, minute-taking, HR support and executive assistance.

About the role

As the main contact for the client, you will provide dedicated support to the Chair of the Board (Chair) and/or Chief Executive Officer (CEO) of client organisations, ensuring effective governance processes.

This role operates primarily in a remote capacity through email and platforms such as Microsoft Teams and Zoom. We support regional and remote clients across Australia which suits the online meeting format, however in-person meeting attendance may be required, typically for their annual AGM or a Strategic Planning day.

The role balances flexibility with a client centred approach to service.

The purpose of this position is to facilitate the smooth operation of Board and Committee activities by managing the governance and administration of the Board. This may include simple tasks such as sending out meeting invites,



to more complex tasks such as writing/reviewing Policies and presenting papers to the Board.

Key responsibilities

- Liaise with the Chair and/or CEO to prepare and finalise Board and Committee meeting agendas in accordance with the Board's constitution, organisational objectives and meeting priorities.

- Compile and distribute the meeting pack ahead of Board and Committee meetings, providing Directors and Members with at least seven (7) days to review all materials.

- Attend all Board and Committee meetings, providing consistent support in both in-person and virtual formats.

- Accurately record meeting minutes, noting key motions, resolutions and/or action items.

- Maintain an up-to-date action register to track follow-up tasks.

- Complete client-assigned tasks within designated timelines and ensure all work meets established client quality standards.

- Provide governance advice and offer best practice solutions to the Board.

- Review and write Board governance policies, charters and papers (when required).

- Manage the Director onboarding process when required, including advertising for candidates, screening, organising interviews and briefing the Board.

- Manage the AGM process end-to-end including items, such as auditor appointments (when required).

Key skills and attributes:





This role emphasises collaboration and mutual support to meet deadlines and deliver exceptional service to our clients. You will be a part of a team that collaborates together and supports one another. Our clients do wonderful work for their communities and each day is different. The following attributes are considered essential for success in this position and include, but are not limited to:

- A minimum three years experience as a Company Secretary.

- Exceptional organisational and time management skills.

- Excellent interpersonal skills, with the ability to build relationships in a virtual setting.

- Experience supporting not-for-profit/for purpose organisations.

- Self-motivated, with a focus on finding efficient methods to complete tasks.

- Strong attention to detail and accuracy in all deliverables.

- A willingness to offer support/guidance to other team members who are growing their governance knowledge.

- Resilience but knowing that you have a supportive Director and team behind you.

- You aren’t afraid of a challenge and can think outside of the box.

- Proficiency in the MS Office suite.

- Experience with Board Management Systems (desirable).

- Excellent communication skills.

Why Join Us:

- Be part of a dynamic and inclusive team that's driving meaningful change for our clients.

- Work closely with a visionary female founder who's passionate about mentoring and empowering her team.

- Enjoy competitive compensation and benefits, along with opportunities for qualified growth and development.

- Thrive in a collaborative and supportive work environment where your contributions are valued and recognised.

- Enjoy a flexibility in your week to spend time with family, friends, hobbies etc.

📌 Company Secretary (Brisbane)
🏢 Virtual Support Specialists
📍 Brisbane