Personal Assistant | Administration & Operations Support

Seeking a Personal Assistant | Administration & Operations Support

HOURS & ROSTER

Casual | Approximately 30–35 hours per week

Primary roster: Monday – Thursday | 7:30am – 3:30pm

Occasional weekend availability may be required a few times per year.

Onboarding & Training Rate – $40 p/h
Ongoing Rate – $45 p/h

ABOUT THE ROLE

Are you someone who combines organisation with creativity, adapts easily when priorities change and naturally looks for practical solutions?

We are looking for a capable, tech-confident Personal Assistant to support administration, systems, documentation, research and content across a busy but highly organised environment.

This is a behind-the-scenes role with little to no direct client or customer interaction.

You will become a highly valued member of a small, supportive team, with the opportunity to learn the role deeply, build trust and gradually take on greater responsibility over time.

Our team is genuinely excited to welcome the right person — someone who will help us build on an already positive, caring and productive working environment and make it even better.

We expect the successful person to learn significantly within the role, so we are more interested in learning ability, adaptability, attitude and follow-through than someone ticking every box on day one.

CORE EXPERIENCE & SKILLS

You will need:

Previous office administration, PA or EA experience

Strong skilled document-development and report-writing skills

Confidence using Microsoft Word, PDFs and cloud-based document systems





Strong research and information-gathering skills

Confidence using AI tools for research and productivity

Experience using Canva and video-editing software

Strong written and spoken English

Excellent attention to detail and accuracy

Strong computer confidence and willingness to learn recent systems

HIGHLY REGARDED

Experience in any of the following would be highly regarded:

NDIS or disability-sector administration

Content creation, photography or video editing

Working with confidential or sensitive documentation

Research, sourcing or procurement

Project-based administrative support

BONUS SKILLS

Helpful but not essential:

Notion

Recruitment administration

Social media scheduling and publishing

Meta Business Suite

YouTube, Instagram and TikTok content uploading

Advanced AI prompting or workflow development

EDUCATION

Formal study such as a Certificate IV, Diploma or Degree in administration, business, communications or a related area would be viewed positively but is not essential.

PHYSICAL & WORKPLACE REQUIREMENTS

This is an active onsite role and may include:

Walking approximately 3–5 km throughout the working day

Regular use of stairs

Moving through child and service-dog safety gates

Carrying grocery bags, deliveries and boxes





Occasional assistance moving light furniture or household items

Applicants must be comfortable safely completing the normal physical requirements of the role.

This is also a medically sensitive workplace with strict environmental requirements.

Applicants must be non-smokers and non-vapers due to medical requirements within the workplace.

You must also be comfortable:

Following strict hygiene procedures

Working within fragrance and scent restrictions

Working in an allergy-conscious environment

Working around one large and one small service dog

Maintaining an appropriate and calm noise level within the workplace

THE PERSON WE ARE LOOKING FOR

You will likely thrive here if you are:

Highly organised and conscientious

Adaptable and solutions-focused

Calm, patient and compassionate

Reliable and consistent

Honest and transparent

Highly detail-focused

Comfortable communicating with different personalities

Able to listen carefully and retain information

Confident working independently once trained

Open to feedback and willing to adjust

Professional with boundaries and confidentiality

Someone who notices what needs to happen next and follows it through

Most importantly, we are looking for someone who combines:

Organisation + Adaptability + Creativity + Follow-Through + Problem Solving

This is a genuine long-term position for someone who wants to build their career, become a highly valuable member of the team and develop into a trusted right-hand support person over time.

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📌 Personal Assistant | Administration & Operations Support (City of Gold Coast)
🏢 Limitless King Solutions
📍 City of Gold Coast