Job Description

Direct message the job poster from SolWorks

n

SolWorks is a dynamic small business delivering high quality signage and brand implementation projects for Australia's leading builders, developers, and creative agencies. We're not a sign shop, we're project managers who deliver signage.

n

As the business continues to grow, we're looking for a highly organised EA / Office Manager to support the Founder/Director across both business and personal tasks. This is a pivotal role that will help streamline operations, manage day-to-day admin and ensure projects and priorities stay on track.

n

Key Responsibilities

n

n
- Generate and issue purchase orders for approved projects
n
- Maintain project tracking and coordinate supplier communication
n
- Prepare and distribute installation packs and documentation
n
- Schedule installers and organise site access, permits and equipment hire
n
- File project documentation, photos and invoices
n
- Schedule and manage social media content
n
- Coordinate client events and gifting
n
- Assist with marketing collateral and presentation decks
n
- Manage calendar, emails and reminders
n
- Organise travel, meetings and logistics
n
- Coordinate office environment including supplies and maintenance
n
- Maintain accurate,



well organised digital filing across SharePoint and Teams
n
- Assist with general personal admin, scheduling and documentation for the Founder/Director
n

n

About You

n

You're organised, proactive and thrive in a fast‐paced, hands‐on workplace. You enjoy variety, take initiative and get satisfaction from keeping things moving smoothly behind the scenes.

n

You'll Bring

n

n
- Proven experience (2–4 years) in providing administrative, business support/coordination
n
- Highly developed Microsoft Office skills (Word, Excel, PowerPoint, Outlook and SharePoint)
n
- Experience in a team environment in a position requiring a high degree of autonomy and flexibility
n
- Proven experience in working to deadlines and managing tight and/or conflicting timeframes
n

n

Why Join SolWorks

n

n
- Work closely with the Founder/Director in a growing project management business
n
- Exposure to high‐profile signage projects across Australia
n
- Richmond‐based office (with cafés, transport, and parking nearby)
n
- 4‐day working week with flexibility
n
- Opportunity to shape your role as the business scales
n

n

Apply

n

via LinkedIn or email [email protected] with your CV and a short introduction.

📌 Executive Assistant / Office Manager (Victoria)
🏢 SolWorks
📍 Victoria