Job Description

This is a standout contract opportunity for an experienced Events Coordinator to play a key role in delivering two major, high-profile events for a global enterprise software company.

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The role starts part-time (2–3 days per week) in early August 2026, ramping up to full-time from October 2026. The initial contract runs through to March 2027, with strong potential to extend for a further 12 months as the next event cycle kicks off immediately after.

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You'll be working on events of genuine scale — think 1,600 global staff converging on Brisbane for a three-day company kickoff, followed by a multi-city customer roadshow spanning Australia, Current Zealand and the UK.

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The Events

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Company Kickoff (CKO) — February 2027

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The company's flagship internal event, bringing together approximately 1,600 staff from around the world to Brisbane for a three-day program. Coordination responsibilities include accommodation, flights, transfers, and stream assignments for all attendees.

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Showcase — October 2027

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A customer-facing roadshow taking the event on the road across Brisbane, Sydney, Melbourne, Auckland and London, with 500–700 customers attending each location.

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What You'll Do

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- Manage complex attendee databases across both events — accommodation, flights, transfers, stream allocations
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- Support end-to‐end coordination of internal and external events, both in‐person and virtual
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- Liaise with venues, suppliers, external event managers and internal stakeholders
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- Assist with scheduling, preparing briefs, and tracking deadlines
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- Prepare and maintain event documents, including run sheets, checklists and reports
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- Keep the corporate events calendar up to date
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- Support post‐event activities, including feedback collection and evaluation
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- Work across multiple internal teams and regions to support event delivery
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- Help identify opportunities to improve brand presence at events
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What We're Looking For

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- Strong database management skills — this is central to the role
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- Advanced Excel skills and comfort working with large, complex spreadsheets
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- Experience with event management software (the company uses Swoo; similar platform experience is fine)
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- Highly organised with exceptional attention to detail
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- Able to juggle multiple priorities and deadlines without dropping the ball
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- Strong communicator — confident working with internal teams and external stakeholders
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- Tertiary qualifications in Events Management, Hospitality or a related field preferred
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- Background in hospitality, travel, hotels or events is an advantage
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- Proactive mindset with a willingness to learn and improve processes
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- Basic understanding of event budgeting
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- Start date: Early August 2026
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- Phase 2: Full‐time, October 2026 – March 2027
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- Equivalent annual rate: up to $80,000 (pro‐rated during part‐time phase)
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- Reports to the Events Manager
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- Potential to extend to an 18‐month engagement based on performance
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If you're a detail‐oriented events professional who thrives on large‐scale logistics and loves the energy of major events, we'd love to hear from you.

📌 Event Coordinator (Queensland)
🏢 Cemoh | Fractional Marketing Experts
📍 Queensland