We are seeking a friendly and proactive Office Manager & Executive Assistant to support our CEO, Managing Director, and the wider AIM team in this office-based position. In this autonomous role, you'll prioritise tasks, pay superb attention to detail, and thrive in a creative environment. Situated at the front of house, you'll look after the day-to-day activity of the office and the team, supporting various areas of the business to ensure smooth operation and communication between different departments, in a creative, fast-paced environment.

Key responsibilities

Assist with ad hoc internal projects and streamline company workflows

Prepare and coordinate Executive/Leadership and intra-departmental key meetings and events as needed, including meeting prep, meeting room bookings, meeting documentation, and other special requests

Receptionist duties (greeting visitors, coffee runs, answering phones, handling couriers and mail)

Manage IT access, schedule inductions, and handle freelancer contracts for employee onboarding/offboarding

Drive the agenda for weekly company-wide meetings

Organise morning teas, Christmas events, and other social activities

Assist with online research and help create presentations for specific projects when required

Assist with timesheet follow-up and administrative finance tasks

Handle all travel management, bookings, and itinerary preparation

Update the candidate database, organise interviews, and assist with various recruitment tasks

About you

2-3 years experience

Fluent English,



both written and verbal

Friendly, personable, diplomatic

Strong communication skills, both verbal and written

Resourceful, solution-based thinker

Problem-solving skills and the ability to think outside the box

Impeccable attention to detail, accuracy and follow-through

Versatile, can stay back if needed and do whatever it takes to get the job done

Self-starter/self-motivated, able to take initiative

Standard Microsoft Office software skills are essential

About us

Artists in Motion (AIM) is a world leader in the creation of dynamic multi-sensory experiences. We merge art, digital technology, animation, moving image, performance, sound and spatial environments to craft captivating and transformative encounters which engage and inspire audiences. We are a talented collection of digital, graphic, animation, architectural and entertainment creators who blur the boundaries between physical and digital realms allowing audiences to engage in a deeply sensory and interactive level.

Just as key as the projects we create is the culture we nurture. Artists in Motion is home to a friendly, inclusive and highly collaborative team who genuinely enjoy working together. We celebrate diverse perspectives, support one another's growth, and believe that great ideas can come from anywhere. It is a workplace where people feel valued, respected and connected through a shared passion for creativity and innovation.

#J-18808-Ljbffr

📌 Office Manager & Executive Assistant (New South Wales)
🏢 Artists in Motion
📍 New South Wales