- Support project, program and wider teams by coordinating administrative and operational activities
- Process workflows using Aurecon and client systems while ensuring compliance
- Upload, manage and maintain project documentation
- Assist project managers with initiating requests and coordinating information
- Prepare, review and format project documentation, meeting minutes and reports
- Coordinate meetings and events for senior team members and internal and external attendees
- Collaborate with geographically dispersed team members across a portfolio of Defence projects
- Support smooth day-to-day operations of the Townsville office
- Coordinate general administration and workplace requirements for the local team

Requirements

- Demonstrated experience in an administration, office support, coordination or project support role
- Robust organisational skills and ability to manage competing priorities while maintaining attention to detail
- Confidence working with systems, documentation and administrative processes
- Excellent communication and interpersonal skills
- Proactive and collaborative approach with willingness to learn new tools, systems and ways of working
- Ability to obtain and maintain a Defence security clearance
- Australian Citizenship is required




- Approximately 3–5 years of administration or coordination experience is desirable
- Candidates from office administration, healthcare, retail, Defence or other backgrounds are welcome
- Relevant transferable experience is encouraged

Core Competencies

Demonstrates strong organizational and administrative capabilities, with a focus on project support, documentation management, and effective communication. Proficient in coordinating activities and collaborating with diverse teams while ensuring compliance and attention to detail.

Highest-signal resume keywords

- Project Support Experience
- Organizational Skills
- Communication Skills
- Attention to Detail
- Defence Security Clearance

ATS Optimization Keywords

Hard Skills

- Administration
- Office Support
- Coordination
- Documentation Management
- Workflow Processing

Soft Skills

- Interpersonal Skills
- Proactive Approach
- Collaborative Mindset

Certifications & Qualifications

- Defence Security Clearance
- Australian Citizenship

Industry Keywords

- Defence Projects
- Project Documentation
- Meeting Coordination
- Operational Activities

Tools & Technologies

- Aurecon Systems
- Client Systems

#J-18808-Ljbffr

📌 Program Support Officer – Office Administrator (Townsville)
🏢 Jobtailor
📍 Townsville