Job Description

Thomas Global Systemsis a leader in the design, manufacture and support of high-integrity aviation and defence electronics, operating out of locations in Sydney, Australia and Irvine, California.

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About the Role

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As our HR & Office Administrator, you'll be the face of the office and a key support to our People & Culture function. You'll help deliver a positive employee experience by supporting recruitment, onboarding, employee administration and engagement initiatives, while also ensuring our office operates smoothly and professionally. This is a highly varied role suited to someone who enjoys working with people, loves being organised and takes pride in providing exceptional support and service.

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Key Responsibilities

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- Support recruitment activities including job advertisements, interview coordination, candidate communications and pre-employment checks.
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- Coordinate employee onboarding and offboarding activities.
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- Maintain employee records, HR systems and documentation.
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- Assist with probation reviews, training administration, HR reporting and employee communications.
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- Support employee engagement, recognition and workplace culture initiatives.
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- Act as the primary point of contact for day-to-day office administration.
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- Coordinate office supplies, facilities,



maintenance requests and vendor relationships.
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- Organise meetings, catering, travel arrangements and company events.
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- Process invoices, purchase orders and expense claims.
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- Maintain meeting rooms, office facilities and communal areas to ensure a professional and welcoming workplace.
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About You

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We're open to candidates from a variety of backgrounds. Whether you're an experienced administrator looking to expand into HR, or someone seeking a broad and varied role with opportunities to learn and grow we would love to hear from you. Most importantly you will bring:

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- Robust communication and relationship-building skills.
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- Excellent organisational skills and attention to detail.
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- A professional and confidential approach when handling sensitive information.
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- A proactive attitude and willingness to learn.
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- Confidence using Microsoft Office applications including Outlook, Word, Excel, PowerPoint and Teams.
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Base salary range of A$70k to A$80k DOE per annum. The final salary offer will be determined after reviewing relevant factors, including but not limited to location, skill set; relevant experience; and other business and organizational needs.

📌 HR / Office Administrator (New South Wales)
🏢 Thomas Global Systems
📍 New South Wales