About the role

The Office Co-ordinator supports the delivery of responsive and culturally respectful services to Aboriginal families by ensuring that people, information, schedules, and resources are effectively coordinated. The role requires a highly organised and proactive individual who can strengthen day-to-day service delivery in a busy workplace.

Working closely with the Executive Manager and administration team, the Office Co-ordinator provides practical coordination and administrative support to enable effective client service delivery. The role anticipates team requirements, organises workflows, maintains accurate information, and assists in resolving day-to-day operational matters.

Key responsibilities
Coordinate schedules, bookings, and team workflows to support the efficient delivery of services
Maintain accurate, current, and accessible client and program records
Prepare agendas, minutes, correspondence, reports, and service-delivery updates
Coordinate staff and client onboarding, referrals, and routine program administration
Monitor shared inboxes, coordinate responses, and follow up outstanding actions
Identify administrative barriers and contribute to improvements in systems, processes, and service delivery

About you




Demonstrated experience in an administration or coordination role, preferably within a community services workplace
Highly developed organisational, prioritisation, and follow-through skills
Strong written and verbal communication skills, with the ability to build effective working relationships across a team
A high level of accuracy in documentation, data entry, record-keeping, and reporting
A collaborative and service-focused approach, with a demonstrated commitment to supporting others
An understanding of, or willingness to develop knowledge of, culturally secure practices
Experience supporting Traditional Owner groups, Aboriginal families, or other community stakeholders (desirable)
Experience contributing to continuous improvement in administrative systems and service-delivery processes (desirable)
Knowledge of culturally respectful engagement and service-delivery practices (desirable)

About us

Fiduciary Administration Services is a specialist provider of trustee and administration services, with a strong focus on Native Title Trusts and Indigenous Asset Management Structures. Our aim is to ensure the delivery of long term, meaningful benefits to the communities we work with.

📌 Office Co Ordinator Geraldton (Australia)
🏢 Fiduciary Administration Services
📍 Australia