09th September, ****
Shutdown Support | High-Volume Mobilisations | INX Experience Essential
We are currently seeking an experienced
Site Administrator
to support upcoming shutdown activities with a major client.
This is a fast-paced, high-volume administration role supporting shutdown mobilisations of
420+ personnel
, so we're looking for someone with previous
site/shutdown administration experience
who understands the demands of mobilisation and can hit the ground running.
If you're highly organised, confident across the
INX suite
and comfortable managing large volumes of bookings, mobilisations and administrative requests, we want to hear from you.
Upcoming Shutdown Dates
***** October ****
29 October – 2 November ****
The client typically completes
3–4 major shutdowns per year
, providing further opportunities for experienced administrators who perform well.
The Role
As the Site Administrator, you'll play a key role in ensuring shutdown personnel are mobilised efficiently and all associated administration is completed accurately and on time.
With
420+ personnel mobilised during each shutdown
, you'll need to be comfortable working at pace, managing competing priorities and maintaining a high level of accuracy.
Your responsibilities will include:
Managing and actioning requests through the
maintenance inbox
Processing a high volume of
ad-hoc flight bookings
Processing and coordinating
new mobilisations
Assisting with shutdown travel and accommodation bookings
Supporting mobilisation requirements and personnel movements




Updating employee and mobilisation information within relevant systems
General site administration and data entry
Maintaining accurate records, spreadsheets and documentation
Monitoring outstanding mobilisation requirements
Responding to administrative queries from workers and site personnel
Working closely with site, maintenance and mobilisation teams
Ensuring information is processed accurately within tight shutdown deadlines
What We're Looking For
To be considered, you'll ideally have demonstrated experience with:
INX InFlight
INX InTuition
INX +Process
Microsoft Excel
High-volume mobilisation and travel coordination
Site or shutdown administration
Processing large volumes of data accurately
Managing multiple competing priorities and deadlines
You'll also bring:
Exceptional attention to detail
Strong organisational and time-management skills
Confidence working within a fast-paced environment
Excellent written and verbal communication skills
Ability to work autonomously and use initiative
Strong problem-solving skills
Ability to remain organised during peak mobilisation periods
A reliable and proactive approach to work




Previous high-volume site or shutdown administration experience is essential.
Who Will Suit This Role?
We're looking for an administrator who
already understands shutdown mobilisation
.
When you're coordinating the movement of
420+ personnel
, accuracy and organisation are critical.
You'll need to be comfortable handling a busy inbox, last-minute flight changes, new mobilisations and multiple requests simultaneously without losing attention to detail.
This role will particularly suit someone who enjoys a
busy, deadline-driven environment
and is confident navigating INX systems without requiring extensive training.
Why Apply?
Work with a
major client
Support large-scale shutdown mobilisations
Gain exposure to shutdowns involving
420+ personnel
Multiple upcoming shutdown dates
Typically
3–4 shutdown opportunities each year
Varied and fast-paced administration role
Opportunity to utilise your INX and mobilisation experience
Support from our recruitment team throughout each assignment
If you're an experienced
Site/Shutdown Administrator
with solid
INX and high-volume mobilisation experience
, we'd love to hear from you.
Apply now with your current resume
, ensuring your experience with
INX InFlight, INX InTuition, INX +Process, Excel and shutdown mobilisations
is clearly outlined.
Shortlisted candidates will be contacted by our recruitment team to discuss availability and upcoming shutdown requirements.
E: ******
M: ************

📌 Site Admin Leave Cover (Perth)
🏢 Engineering Trades Australia
📍 Perth