Overview:
Full-time
,
C
ontinuing position
Salary Academic Level
7 ($107,747 - $116,630
)
+
17% Superannuation and Flexible Working Arrangements
Based at the
Melbourne CBD
campus
,
and hybrid ways of working
About You
We are seeking a proactive Executive Assistant and Project Officer to support the ADVCE through high-level executive
assistance
,
with a strong focus on proactive problem solving, and stakeholder management.
The role delivers comprehensive executive
assistance
, including diary and inbox management, preparation of
high-quality
communications and briefing materials for the ADVCE, and coordination of meetings,
events
and stakeholder engagements
.
In addition, this position provides targeted support to priority initiatives/events aligned to the university's priorities.
This includes assisting with the development and maintenance of key project schedules, coordinating inputs and deliverables from multiple stakeholders, and supporting project governance activities such as preparation of papers,
minutes
and action tracking.
In this role, you will bring strong initiative, sound
judgement
and a solutions-focused approach to supporting senior leaders and key initiatives.
You will be highly
organised
, collaborative, and comfortable managing competing priorities with discretion and professionalism.
To be successful in this position,
you'll
have:
Demonstrated experience providing high-level executive and office support with the ability to act with discretion and strict confidentiality.
Proven ability to work proactively and autonomously, using initiative, discretionary
judgement
and problem-solving skills to make sound decisions.
Highly developed written and verbal communication skills, including the ability to draft correspondence, and to liaise effectively with a wide range of internal and external stakeholders.
Demonstrated experience in diary and travel management, meeting and event coordination, and records and information management, with strong
organisational
skills and attention to detail.
Experience supporting projects or initiatives, including planning, tracking actions and timelines, and
synthesising
information from multiple sources to provide clear analysis and advice.
High level
of digital literacy, including
proficiency
in Microsoft Office, email,




internet
and electronic document/records management systems.
Previous
experience in an Executive Assistant or Project role is highly desirable
Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.
About the
Portfolio
The Education Portfolio is headed by the Deputy Vice-Chancellor Education and Vice President who leads the planning and implementation of the University's strategies related to RMIT's academic programs and the RMIT student experience.
The Portfolio
is responsible for
services to support the quality of RMIT programs, including the professional development of academic staff, continuous improvement of the student experience, learning and teaching outcomes and the management of learning and research information sources.
Under the leadership of the Associate Deputy Vice-Chancellor Education, this central group provides coordinated operational support to the Centre for Education, Innovation & Quality (CEIQ), the Generative AI Lab for Education (GAILE
)
and The Academy.
The group delivers:
End-to-end program and project management for key education initiatives (scoping, planning, delivery, risk
management
and benefits realisation)
Integrated planning and governance to align activities with
University
-wide education priorities
Strategic budgeting and resource prioritisation to maximise impact and value
Targeted communications and stakeholder engagement
People- and safety-focused support, including oversight of OHS and broader risk consideration
Through these functions, the central group enables each area to focus on its specialist remit while ensuring alignment with
University
-wide priorities, consistency in processes and efficient use of resources.
We partner and collaborate with RMIT Colleges/Schools and other portfolios to support staff across the University.
To Apply
Please
submit
your
CV
and
covering
letter
addressing




your suitability
for
this position by clicking on the '
' link a
t the top of this page
.
For further information about this position, please see the Position Description hyperlinked below or contact
Emily Kaye
(Senior Talent Acquisition Advisor)
via email
******
.
Position Description –
Executive Assistant and Project Officer
Please note, if you are viewing this advert from an external site, please click 'apply' and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page.
Due to recent upgrades, position description links may not work on LinkedIn advertisements
.
#LI-
Hybrid
Applications Close:
17 Sept ********** pm
RMIT is an equal opportunity employer committed to being a child protected organisation.
We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age.
Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
In line with RMIT University's commitment to a safe, respectful and inclusive environment, from 1 January ****, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.
All applicants will be required to complete a gender‐based violence declaration in accordance with the
National Higher Education Code to Prevent and Respond to Gender-based Violence
.
Preferred candidates will also be required to undertake relevant pre‐employment background checks, including Working With Children Checks.
Information provided will be treated confidentially and considered only for its relevance to the role and RMIT's safety obligations.
At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment.
We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms).
To discuss adjustment requirements, please contact Dani, via
******
or visit our Careers page for more contact information -
.
We are a Circle Back Initiative Employer – we commit to respond to every applicant.

📌 Executive Assistant & Project Support Officer (Melbourne)
🏢 RMIT University Employees, Location, Alumni
📍 Melbourne