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People and Culture Advisor - Medical Workforce
Date: 9 Sept ****
Ongoing, full time position (80 hours per fortnight with monthly ADO's)
CBD location, with flexible, hybrid working
Grade 4: HS4 + over-award ($95k - $98k) + salary packaging + super + 5-weeks annual leave
The Peter MacCallum Cancer Centre (Peter Mac) is a Victorian public health service and a world-leading comprehensive cancer centre seeking to excel across all spheres of clinical care, research and education.
We have the largest cancer research enterprise in Australia and provide treatment to about 40,000 people with cancer each year.
We aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground.
Everything we do is underpinned by our core values, Excellence, Compassion and Innovation.
Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting top talent and providing the best possible cancer care for our patients.
About the team
The Medical Workforce Unit (MWU) is a dedicated team within the People and Culture Department.
MWU is responsible for providing strategic and operational service, supporting the employment of medical staff and the medical workforce needs of Peter Mac.
Specifically, it provides administrative management support to the Chief Medical Officer, Medical Directors, Department and Unit Heads in the recruitment, contracting, onboarding and rostering of medical staff at Peter Mac.
About the role
In the People and Culture Advisor - Medical Workforce Unit position you will play a vital role in supporting our medical staff, and be responsible for providing efficient and effective administrative services that support the MWU.
Overall, under the guidance of the Medical Workforce Unit Manager, you will be responsible for providing comprehensive, end-to-end operational and advisory support across the full medical workforce lifecycle.
A regular day will see but is not limited to:
Coordinating and processing end to end recruitment, onboarding and employment administration for all medical staff, including Senior Medical Staff, Fellows, Registrars, HMOs, observers and visiting overseas clinicians.
Coordinating and processing credentialing, scope of practice and honorary appointment documentation in line with organisational and regulatory requirements.
Preparing, issuing, varying and terminating medical employment contracts and honorary appointments.
Coordinating and processing visas and immigration requirements for medical staff in liaison with relevant authorities.
Coordinating and processing AHPRA registration and compliance documentation for medical staff.
Publishing, maintaining and monitoring medical staff rosters managed by MWU, including recall and timesheet processing where applicable.
This is your chance to be a part of a world leading cancer research, education and treatment centre in a state-of-the-art, purpose-built facility.
You will be a member of a dynamic team that values excellence, teamwork and ongoing learning!
About you
You will be someone with strong written and verbal communication skills with the ability to engage effectively with senior clinical stakeholders.
You'll bring with you:
Demonstrated experience working in a medical workforce unit or similar environment within a health service.
Strong knowledge of medical workforce administration processes, compliance and regulatory requirements.
Sound understanding of HR practices, enterprise agreements, recruitment and employment lifecycle processes.
High level of customer service capability and professional judgement.
Demonstrated ability to manage competing priorities with strong organisational and time management skills.
Competence in Microsoft Office and HR / workforce systems, preferably in a healthcare setting.




We offer a range of benefits which support our people both personally and professionally, including:
Up to $11,660 in salary packaging to increase your take home pay
Discounted health insurance and eye care
A comprehensive health and wellbeing program
Public transport options at our doorstep and end of trip facilities for cyclists
Onsite eateries and coffee shops and relaxing rooftop garden spaces
Pathways for professional development and new career opportunities
Five weeks annual leave, 17.5% leave loading, purchased leave options and monthly ADO's
Inclusion and belonging
Peter Mac celebrates, values and supports a diverse and inclusive environment which reflects our vibrant community.
We encourage applications from anyone identifying as Aboriginal and/or Torres Strait Islander.
We also welcome anyone who identifies as LGBTQIA+, linguistically, culturally and/or gender diverse, people with disability, and people of any age to apply for our roles.
All appointments are made subject to a satisfactory Nationally Coordinated Criminal History Check (NCCHC).
Should you need assistance or require any adjustments or accommodations to fully participate in the application or interview process, you are welcome to reach out to the contact person listed.
We acknowledge that not all applicants will meet the full list of selection criteria outlined, and wherever possible we will consider applications where relevant experience can apply.
For a confidential discussion about this role, please contact:
Applications close 11:59pm: Wednesday 23 Septemeber ****
Please note we will be assessing applications as they are received do not wait to submit your application.
Position Summary
The Medical Workforce Unit (MWU) is a dedicated team within the People and Culture Department.
MWU is responsible for providing strategic and operational service, supporting the employment of medical staff and the medical workforce needs of Peter Mac.
Specifically, it provides administrative management support to the Chief Medical Officer, Medical Directors, Department and Unit Heads in the recruitment, contracting, onboarding and rostering of medical staff at Peter Mac.
Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement *********
Classification or Salary Range
HS4
Immunisation Category C
Key Relationships
Internal
Chief Medical Officer
All medical staff employed at Peter Mac (including honorary appointments)
People and Culture
Medical Directors and Medical Unit Heads / Team Leaders and Chair Senior Medical Staff
Operations Directors
Payroll
Finance
External
Parent Hospitals
Department of Immigration
Skills
ESSENTIAL REQUIREMENTS
Strong written and verbal communication skills
Sound knowledge of HR practices, legislation, enterprise agreements, awards
Understanding / knowledge of Recruitment Best Practice principals and procedures
Strong customer service skills, able to communicate effectively and respectfully with all stakeholders
Demonstrated skills in the use of IT systems, preferably in a health care setting
Competent in use of the Microsoft Office Suite
Excellent organisational and time management skills
DESIRABLE REQUIREMENTS
Qualifications in HR or related field (or progression towards)
Demonstrated experience in medical workforce unit with a minimum of twelve months experience working in a similar level position in a health service
Knowledge and or experience in medical workforce management
Payroll system knowledge / experience




Knowledge and or experience publishing and managing medical staff rosters
Knowledge and or experience processing timesheets and recall claims
Knowledge and or experience credentialing medical staff
Knowledge and or experience processing visas for medical staff
Knowledge and or experience supporting medical staff in the application for registration with AHPRA
Knowledge and or experience in SuccessFactors or similar online recruitment software
Key Accountabilities
Medical Workforce
Under the direction of the Manager Medical Workforce Unit key responsibilities include:
Coordination and processing of recruitment and on boarding of all medical staff (Medical Specialists, Fellows, Registrars, HMOs, observers, and visiting overseas staff)
Coordinate and process the visas for recruited medical staff
Coordinate and process the AHPRA documentation for recruited medical staff
Publish and maintain the medical staff rosters managed by MWU
Coordinate and process end to end requirements of profiles in People Hub (Success Factors) for medical staff profiles
Maintain accurate profiles in conjunction with clinical departments for medical staff including contracted hours and leave cover
Create and maintain medical workforce manuals and documentation for the consistent management of the medical workforce
Provide technical content leadership and expertise
Manage specialist technical portfolio and provide technical leadership and recommendations to management in the designated area of expertise
Develop and present training programs for Medical Workforce as required.
Provide exceptional customer service
Contribute to maintaining the team's high level of customer service to staff within a designated team or portfolio
Proactively respond to staff feedback (positive and negative) in relation to the team and individual's performance.
Contribute to monitoring, reporting and improving team performance
Under the direction of the Manager
Manage reporting requirements as required and provide to the manager and other key stakeholders as required
Trouble-shoot any technical issues experienced in a timely manner to ensure quality is maintained
Proactively identify opportunities for process improvement and collaborate with the team to implement appropriate solutionsAnalyse situations and information, clearly and accurately communicate information and make recommendations to peers and management.
Support the work of the team and department
Proactively participate in meetings and activities within People and Culture
Work cooperatively as part of the team and assist other areas and staff as necessary
Ensure invoices from external providers are collated and processed by the team
Other tasks as directed by your manager or appropriately delegated authority.
Attend and contribute to organisational committees and working groups
Build and maintain relationships with key internal staff and external providers
Work cooperatively with other departments to obtain assistance and / or influence others in the achievement of set objectives.
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Peter Mac is a child safe organisation and has a commitment to child safety and wellbeing.
WHY WORK FOR PETER MAC
Peter Mac offer a range of benefits which support our people both personally and professionally.
Our staff advantages include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.
The Peter MacCallum Cancer Centre acknowledges the traditional owners of the land on which our five sites are located throughout Victoria.
We recognise their strength and resilience and pay our respects to their Elders past and present.
#J-*****-Ljbffr

📌 People And Culture Advisor - Medical Workforce (Melbourne)
🏢 Peter MaCallum Cancer Cente - Peter Mac
📍 Melbourne