Job Description

Project Finance Administrator – Geosyntec Consultants

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Geosyntec is an internationally recognised company known for technical leadership and exceptional customer service. With over 2,000 consultants worldwide, we address environmental, natural resources, and civil infrastructure challenges.

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Overview

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Geosyntec values hiring experts who are innovative and eager to grow. This Sydney role seeks a motivated Administrator to manage finance administration, project lifecycle, and the office.

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Essential Duties & Responsibilities

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- Support the office, project managers and senior management across all Geosyntec offices.
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- Proposal and project set‐up.
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- Assist with purchase order set‐up and maintenance, including supplier invoice submissions.
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- Provide advice on project set‐up, tax requirements, invoicing and revenue.
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- Oversee accounts payable and receivable.
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- Revenue analysis and financial performance reviews.
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- Project revenue analysis for PMs.
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- Backlog and market sector reporting.
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- Ad hoc reporting for senior management.
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- Monthly invoicing cycle and timesheet reporting.
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- Client purchase order reviews.
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- Purchase order / expense reconciliation / supplier management.
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- Inbox management – Geosyntec admin & personal.
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- Site onboarding – medicals – travel requests – document control.
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- General office administration.
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Education and Licensure

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- Minimum three (3)



years of progressive project administration experience, preferably in a skilled services firm.
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- Bachelor's degree in accounting, finance, or related field preferred; significant work experience accepted.
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Skills, Experience & Qualifications

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- Experience in a professional services firm (engineering preferred).
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- Experience with multi‐disciplinary project teams.
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- Finance, accounting, or similar background.
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- Accounts payable and accounts receivable.
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- Project administration experience.
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- Invoicing experience.
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- Knowledge of Infor system.
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- Knowledge of JDE, Oracle, SAP, Coupa or other accounting software.
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- Effective communication skills, verbal and written.
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- Organisational skills.
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- Ability to work across multiple time zones and offices.
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- Proficiency in Microsoft Office (Word, Excel).
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We Offer

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- Attractive remuneration package with benefits.
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- Birthday leave day.
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- Caring and bonding leave.
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- Option to purchase up to 2 additional annual leave weeks per year.
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- Employee Assistance Program.
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- Annual mid‐year team building and Christmas functions.
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- Positive, diverse, vibrant workplace.
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- Global movement program.
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Seniority Level

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Mid‐Senior level

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Employment Type

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Full‐time

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Job Function

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Project Management and Information Technology

📌 Project Finance Administrator (Victoria)
🏢 Geosyntec Consultants
📍 Victoria