Executive Assistant, Office for Health and Medical Research

Role Title: Executive Assistant, Office for Health and Medical Research

Employment Type: Ongoing Full Time

Position Classification: Crown Clerk grade 5/6

Location: 1 Reserve Road, St Leonards NSW

Hours Per Week: 35 hours

Requisition ID: REQ677155

Closing Date: Sunday, 13 September 2026 (11:59PM)

Join the Office for Health and Medical Research at Ministry of Health for an exciting full-time ongoing opportunity and be part of the team enriching health in millions of ways every day.

About us

- Our core values of collaboration, openness, respect, and empowerment are more than just words – they're the guiding principles that shape every aspect of our work.
- We are committed to your growth and development, providing the resources and opportunities you need to excel in your career.
- Explore boundless potential in a dynamic setting.
- Join a passionate team dedicated to innovation and creativity.
- While regular office presence is essential, we offer flexible work arrangements to support your needs.
- Committed to fostering diverse and inclusive workplace for all.

With your skills and experience, you can contribute to the millions of ways we’re enhancing health and wellness while developing your career as part of the largest health organisation in Australia.

In this role, you'll provide high-level executive and administrative support to the Office for Health and Medical Research, helping ensure the efficient operation of a busy and dynamic office. Working closely with senior leaders and colleagues, you'll coordinate schedules, manage competing priorities, prepare correspondence and briefing materials, and support meetings and projects.

The role offers variety and exposure to a wide range of stakeholders and issues across the NSW Health system. You'll be part of a small,



collaborative team where your organisational skills, attention to detail, and ability to anticipate needs and manage changing priorities will be highly valued.

In this role, you'll provide high-level executive and administrative support to the Office for Health and Medical Research, helping ensure the efficient operation of a busy and dynamic office. Working closely with senior leaders and colleagues, you'll coordinate schedules, manage competing priorities, prepare correspondence and briefing materials, and support meetings and projects.

The role offers variety and exposure to a wide range of stakeholders and issues across the NSW Health system. You'll be part of a small, collaborative team where your organisational skills, attention to detail, and ability to anticipate needs and manage changing priorities will be highly valued.

- Managing the Executive Director’s diary, appointments, invitations, and stakeholder enquiries, redirecting requests as appropriate.
- Preparing a range of high quality written materials, including meeting agendas and minutes, and correspondence.
- Engaging with internal and external stakeholders to share information and support effective collaboration.

About you

We are seeking motivated and committed individuals who can support the work of NSW Health with:

- Strong organisational skills to coordinate multiple priorities and meet deadlines.




- Ability to manage a range of executive and administrative tasks with attention to detail.
- Excellent written and verbal communication skills, with a strong customer focus.
- The ability to work in a small dynamic team environment.

Closing Date

Closing Date: Sunday, 13 September 2026 (11:59PM).

Our commitment to diversity and inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds. For more information, please visit Diversity Inclusion Belonging .

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please visit The Stepping Up Initiative .

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

- This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.
- Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.

Applications Close

Applications Close: Sunday, 13 September 2026 (11:59PM).

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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📌 Executive Assistant, Office for Health and Medical Research (New South Wales)
🏢 Southern NSW Local Health District
📍 New South Wales