Job Description

Location: Roma

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Compensation: Fortnightly payment. Annual salary AUD $77,204.86 - $77,204.86

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Employment type: Permanent, Full-Time

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Work Arrangement: In office

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About Maranoa Regional Council:

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Maranoa Regional Council is an inclusive, proud and connected community, attracting and embracing prospect to forge a strong future for generations to come. We support our individual communities to grow while building one strong connected region that partners with people, business and industry to thrive.

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Why it is worth working at Maranoa Regional Council?

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- Permanent, Full time Position
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- Stream A, Level 4 - $77,204.86 per annum
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- Maranoa locality allowance $72.00 per fortnight
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- Work a 9-day fortnight with a Rostered Day Off.
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- Access Long service leave after seven (7) years
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- Five weeks of annual leave annually
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- Ten weeks (full pay) paid parental leave, twenty weeks (half pay) paid parental leave
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- Three weeks sick leave annually
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- Salary sacrifice facilities (rural remote rent assistance, novated leasing, additional super contributions)
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- Employee Assistance Program – free 24 hour nationwide confidential personal or work-related counselling services for employees and their families.
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- Discounted Gym Memberships at PCYC and Snap Fitness
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- Discounted Health Insurance through Bupa
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About the Role

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Toprovide high-level operational and administrative support to the OperationsManager – Roma and the Roma Operations teams. The role supports efficient,responsive and compliant service delivery across Roma's water, sewerage andgas, parks and gardens, events, facilities, Bassett Park, roads and drainage activities

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Key Responsibilities

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Administration Services

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- Provideadministrative support to the Operations Manager – Roma and Roma Operationsteam members:
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- Assistwith the preparation of internal and external correspondence.
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- Collate,process and distribute departmental documentation, including:
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- o Maintenancecrew checklists
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- o Timesheets
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- o Employeelicences and certifications
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- Assistwith the preparation of departmental reports,



budgets and other documentationas required.
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- Supportthe maintenance of Council's systems and databases and records managementsystems.
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- Ensureall business documents and correspondence are recorded in Council's recordmanagement system in compliance with Council policies, procedures andlegislative requirements.
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- Contributeto and support internal and external audits as required.
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- Provideassistance in the facilitation of internal and external meetings and eventsincluding agendas, action items, catering, venue booking and meeting minutes.
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- Liaisewith internal and external stakeholders and assist with coordinatingmaintenance, repairs and contractor access for Roma operational facilities andassets.
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- Supportand contribute to operational projects, planned maintenance programs, annualwater meter reads and street-light inspections.
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Customer Service

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- Providehigh quality, proactive customer service for internal and external Councilcustomers via phone, email and in person.
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- Enterand respond to customer requests and queries in accordance with Council'sCustomer Service Charter and relevant policies and procedures for operational delivery.
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- Liaisewith customers and other Council departments to provide updates and seekadditional information where required.
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- Monitorprogress reports and assist the Operations Manager – Roma and relevantoperational leaders to respond to, update and resolve customer requests withinrequired service standards.
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- Maintain accuraterecords of customer requests within Council's customer request system.
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Procurement

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- Accuratelyprocess requisitions and purchase orders and maintain records within Council'sfinancial management system (Authority), in accordance with Council'sProcurement Policy and procedures.
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- Ensureprocurement administration complies with Maranoa Regional Council's ProcurementPolicy and procedures and supports value-for-money outcomes.
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- Undertakedata entry of requisitions (as alternate requisitioner) including pre-qualifiedpanels of suppliers, as approved and requested by the relevant employee withthe financial delegation.
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- Assistwith the processing of invoices to support the local Operations team including:
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- o Creatingrequisitions
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- o Assigningto relevant supervisor for approval
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- o Receiptinginvoices how do
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Operational Service Support

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- Providecoordinated administrative support across Roma Operations, including but notlimited to:
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- Water,sewerage and gas operations
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- Parksand gardens, Council-managed events, facilities and Bassett Park operations
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- Roadsand drainage operations in Roma, and regional signs and lines programs
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- Operationalwork programs, inspections, schedules, permits, registers and service records
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- Contractordocumentation, work-order administration, quotations and completion records
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- Collection,collation and reporting of operational data, performance measures andwork-program status
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For full details of this position, please ensure you download the attached Position Description, which provides the detailed responsibilities and required skills, experience and qualifications.

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Additional Information

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MRC reserves the right to close or withdraw vacancies beforethe advertised closing date, or extend the closing date, without prior notice.

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The preferred candidate must have the legal right to work in Australia and will be required to undertake a Criminal History Check and a pre-employment medical assessment to assess their ability to perform the genuine occupational requirements of the position.

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Maranoa Regional Council is an equal opportunityemployer, and we encourage applications from candidates of all backgrounds. Weactively support diversity and inclusion in our workplace

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File Name

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ROMA ENGINEERING - Position Description - Administration Officer (Roma) (0519).pdf

📌 Administration Officer - Roma
🏢 Maranoa
📍 Roma