AXYN Solutions is a specialist migration agency based in the Perth CBD.
We focus primarily on employer-sponsored visas and have extensive experience across standard business sponsorships and labour agreements, such as DAMA, industry and company-specific agreements.
As our practice continues to grow, we are looking for a highly organised and detail-oriented Contracts & Data Quality Officer to join our team.
This is an operational support role focused on contracts, systems and data quality rather than migration case processing The Role
This role focuses on two key areas:
- Preparing AXYN engagement contracts accurately and efficiently; and
- Maintaining the accuracy, completeness and consistency of our database.
You will ensure new matters are correctly set up, contracts are prepared using the right information and our records remain complete and up to date. You will also identify missing or inconsistent information and follow up with the relevant team members to resolve it.
Key Responsibilities
- Prepare engagement contracts using established templates and instructions
- Verify client, company, service and fee information before contracts are issued
- Identify missing or inconsistent information and follow up as required
- Maintain and review client and matter information in our database
- Check that required fields, dates, statuses and tasks are complete and accurate
- Identify incomplete, inconsistent or outdated records
- Follow up with team members where information or actions are missing
- Conduct regular data-quality checks
- Maintain consistency across our systems and processes
- Assist with improving templates,
checklists and workflows
About You We are looking for someone who is:
- Exceptionally detail-oriented and highly organised
- Naturally inclined to check, verify and question information that does not look right
- Able to spot errors and inconsistencies that others may miss
- Comfortable working with data, templates and structured processes
- Confident following up with others to obtain missing information
- Reliable, accountable and able to work independently
- Comfortable with routine and repetitive tasks without compromising accuracy
- Confident with technology and quick to learn new systems
- Proactive in identifying ways to make processes more reliable and productive
Strong written English and excellent computer skills are essential. Previous experience in administration, contracts, legal support, data management or a similar role will be highly regarded.
Experience with Monday.com is an advantage but is not essential.
How to Apply
Please send us your resume together with a short response answering:
- Why do you believe you would be a good fit for this role?
- How do you ensure your work remains accurate when dealing with a high volume of information?
- Tell us about a time you identified an error or inconsistency that someone else had missed.
Shortlisted candidates will be invited to complete a paid practical exercise involving the preparation of a fictional engagement contract and the review of sample database records. Only shortlisted applicants will be contacted. We look forward to hearing from you.