Overview

Work Type: Ongoing - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 4

Occupation: Administration

Location: Melbourne - Northern suburbs

Reference: 1543241

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others

Role

Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations. Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.

Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Daily Organisation The position will:

- coordinate daily staff absences and replacement requirements
- book, coordinate and support Casual Relief Teachers
- ensure classes, yard duties, activities and events are appropriately covered
- allocate replacement classes, under-allotted staff and in-lieu arrangements in accordance with College processes
- coordinate room changes and daily operational adjustments
- update Compass and relevant systems to reflect staffing and class changes
- prepare and communicate daily staffing information
- induct and brief CRTs regarding College expectations, procedures and systems
- maintain accurate records of replacement classes, CRT usage and Daily Organisation requirements
- identify and escalate significant staffing or supervision issues.

College Operations The position will:

- support the Assistant Principal ¿ College Operations in coordinating whole-school operational processes
- assist with forward planning for staffing, rooming, events and College activities
- maintain accurate operational records and documentation
- support the effective allocation and use of staff, learning spaces and College resources
- identify recurring operational issues and recommend practical solutions
- support key College events and operational priorities
- contribute to the development and maintenance of clear College operational processes.

Timetabling The position will:

- support the development and implementation of the College timetable
- maintain and update the timetable throughout the year
- work collaboratively with College leaders to ensure timetable information reflects curriculum, staffing and operational requirements
- assist with teacher allotments, class structures, room allocations and yard duties
- update timetable information in Edval, Compass and relevant College systems
- process approved timetable changes
- identify timetable constraints and provide possible solutions
- assist with the effective allocation of learning spaces and College resources
- support planning for future staffing and timetable requirements
- ensure timetable changes are clearly communicated to relevant staff and students
- support the publication and distribution of staff and student timetables
- liaise with Edval and Compass support where required to resolve system issues.

Systems and Administration The successful applicant will:





- develop and maintain strong working knowledge of Compass, Edval and other relevant College systems
- ensure information entered into College systems is accurate and current
- maintain staffing, timetable and operational records
- manage confidential information with discretion
- undertake relevant professional learning to maintain expertise in College systems and processes.

Communication and Collaboration The position will work closely with:

- Principal and Assistant Principals
- Business Manager
- Human Resources
- Curriculum and Pathways leaders
- Sub School and Year Level teams
- Teaching and Education Support staff
- Casual Relief Teachers
- Relevant external service providers.

Clear, timely and professional communication is essential, particularly when responding to changing staffing and operational circumstances. Knowledge, Skills and Attributes The successful applicant will demonstrate:

- highly developed organisational and time-management skills
- strong attention to detail and accuracy
- the ability to manage competing priorities
- effective problem-solving and decision-making skills
- strong written and verbal communication
- confidence using digital systems and learning new platforms
- initiative and a proactive approach to planning
- the ability to work collaboratively with a broad range of staff
- sound judgement and discretion
- reliability and the ability to respond calmly to changing circumstances
- an understanding of, or capacity to develop knowledge of, school staffing, timetabling and operational processes.

Experience in Daily Organisation, Edval, Compass or school operations is desirable.

Working Arrangements

Due to the nature of Daily Organisation, the successful applicant will be required to commence work at 7:00 am on designated Daily Organisation days, with working hours adjusted accordingly.

The position may also require flexibility at key operational and timetabling points throughout the school year.

General Responsibilities The successful applicant will:

- work in accordance with Department of Education policies, procedures and relevant industrial agreements
- comply with Child Secure Standards and occupational health and safety requirements
- maintain confidentiality and professional conduct
- actively support the College vision, values and strategic priorities
- contribute positively to a collaborative and professional workplace
- undertake other duties consistent with the classification of the position as reasonably directed by the Principal or delegate.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:



https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

In 2026, the College has Year 7 - 11 student cohorts. We will add a year level every year following.

- Until 2026 teachers will have a higher than normal curriculum development role. This curriculum is developed in detail, is shared and is collaborative in nature.
- As a College, we prioritise developing the skills of our staff and students, with observation, measurement, goal setting and improvement for all. We run a targeted coaching program and offer a leadership development pipeline for staff aspiring to school leadership and positions of responsibility.
- We offer flexible working arrangements to all staff including a working from home option.
- Applications should be constructed, and attached, as one PDF document.
- Applications (single document) should include your cover letter, CV, response to the Key Selection Criteria and a list of 3 relevant referees.
- Applications should be saved as a PDF.

Conditions of Employment

Visibility

Internal and External

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.

A probationary period may apply during the first year of employment and induction and support programs provided.

Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

The community of Greenvale has long-awaited its own a secondary school and is eager for it to be a success story: the secondary school of choice for local families and a school of which all in the community can be proud. The future of education for Greenvale is now here and students will be prepared for, and encouraged to dream, believe, and achieve. Our school opened in 2022 and is growing steadily, living up to this ambition. In 2026, the College has Year 7 - 11 student cohorts. We will add a year level every year following.

At Greenvale Secondary College, we focus on supporting individual students wherever they are at in their learning and social development, to ensure our students can feel successful and challenged to be their best. We offer extension and enrichment, as well as interventions and dedicated support for students who need it.

We have created a learning environment that is built on high expectations for all, where all students can belong and feel connected to their education and community.

Our school vision, mission and values were developed in partnership with the community and are

Vision

We stay at the forefront of education to encourage the development of the whole student, providing them with the knowledge, skills and confidence to succeed and become lifelong learners who are generous, active and informed citizens.

Mission

We are on a mission to provide the best education we can for our students by partnering with our community and fostering the natural care and passion our staff have to make a difference.

Values

Excellence: We relentlessly pursue excellence and achieve our best

Leadership: We support and influence others to achieve more than they thought possible

Respect: We respect others for who they are and value their opinions

Teamwork: We work together to achieve our goals through trust and mutual support

Facilities In 2025, the College opened our brand new facilities

- Administration and Learning Resource Centre building

- STEM building

- Learning Neighbourhood buildings (x2)

- Visual Arts Building
- Performing Arts and Physical Education building including large indoor multi-court
- 4 x hardcourts

- Sports oval
- Landscaped outdoor play and learning areas

- Staff carpark
- 2 x bike shelters
- Canteen

The College has a current student capacity of approximately 1100 students, however we will grow into the capacity steadily as we add each Year Level cohort. Applications close Thursday 24 September 2026 at 11.59pm

Posted

11 September 2026

📌 Daily Organisation, College Operations and Timetabling (West Melbourne)
🏢 Victorian Government
📍 West Melbourne